Bid Opportunities

NEW PROCESS!

Bid responses are now processed using DocuSign!

All documents pertaining to the active bids are provided within its corresponding RFP/RFQ/RFI number. Ancillary or important supplemental forms may be added later than RFP Issue Date; check this website often for updates. If the document is unavailable for download, please send a request to Procurement with the associated email address, company name, and the requested bid number.

To submit a proposal to a bid, please click its corresponding "Submit to" link:

• Only an authorized signatory person should respond to the bid
• Upon clicking the link, DocuSign will open and request the authorized signor/submitter fill in their name and email.
  • Docusign will then request an access code.
• The access code will be emailed by DocuSign to the email address provided to validate and verify the authorized contact. Once received, use the code to enter into the bid's submission form.
• DocuSign will load the form, affirming the use of electronic and legally binding signature by the signor through checking the box on the top left.
  • Select "Continue" to begin the form
• The company's proposal for submission will be uploaded on Form 1. The document must be in a single PDF file. Any additional spreadsheets or forms to the bid must be included in the submission as a second attachment.
  • The attachment will auto-generate into a PDF file. Attach all documents as a single attachment
  • In addition to its PDF file attachment, spreadsheets in .xls format must be emailed directly to Contract Manager if it is a requirement of the Request for Proposal
• Complete the form in full, noting some forms may request additional attachments such as diverse certification, VPAT compliance and data security clearance verification
• All uploaded forms will be presented after the Kent State University Bid Submission Form. Check all documents before selecting "FINISH" when the form is complete
• After submitting the proposal, the signor will receive an email from DocuSign stating the form has been signed. The sign time is the official time of submission
• The signor will receive a notice of completion after the due date when the Contract Manager has viewed, verified the signed date/time compliance and recorded the submission

Important Information:

As bids will be collected electronically through DocuSign, we will no longer accept email, fax, paper or jump-drive/CD submissions. This includes forgotten supplemental or ancillary materials.

NOTE: The Procurement Department or Kent State University is not responsible for ensuring each company receives bid copies and corresponding documents. Check this website, https://www.kent.edu/procurement/bids often for updated information as due dates and response material can change.

Additionally, DocuSign time stamps upon clicking "FINISH" for submission; the DocuSign "Certificate of Completion" signed time stamp of is the official and legal time submitted.

If a signed date and time is after the given due date and time, the proposal will be rejected. Beginning the Docusign process prior to the bid close, however signing and lapsing the official due time will also deem the proposal as invalid.

Certificate of Completion signed time stamp is found on the Completed Document under "Other Actions".

Questions relating to the new process may go to the Procurement Department at procurement@kent.edu.

Active Opportunities

Closed Opportunities

Information on closed bids that occurred within the past thirty (30) days is listed below.