Creating Descriptive Links in Microsoft Word (Mac)

Descriptive links are essential for accessibility and navigation. Screen reader users often navigate documents by scanning a list of links, so each link should clearly describe where it will take the reader - even when read out of context. 

Accessible links help students:

  • Understand the purpose of a link before opening it
  • Navigate documents more efficiently using assistive technology
  • Find important course content quickly and confidently

This guide will provide information and steps for creating descriptive links in Microsoft Word on a Mac.

 

1. Write Descriptive Link Text

Use link text that clearly describes the destination or action. 

Examples:

  • Read the full course syllabus
  • Watch the Week 3 lecture video
  • Download the assignment rubric

Avoid:

  • Click here
  • More info
  • This link
 

2. Insert a Link Using Word's Built-in Tool

  1. Select the descriptive text you want to turn into a link 
  2. Go to Insert > Link (or Press Command + K) 
    1. A screenshot of a Microsoft Word document with the Insert menu selected and the link option highlighted in gray. On the document, the words Read the full course syllabus are highlighted in blue.
  3. Paste the URL into the Address field 
  4. Select OK
    1. The insert hyperlink menu is open with the option to enter a web address. In the web address box appears https://www.google.com. The Ok option is highlighted in blue at the bottom for selection.
 

3. Avoid Using Full URLs as Link Text

The visible text should describe the destination - not display the raw URL. Screen readers will read every character in a URL, which can be confusing and time-consuming. 

Instead of:

Use:

  • Read the full course syllabus (PDF)
 

4. Use Consistent Language for Repeated Links

If the same destination appears multiple times:

  • Use the same descriptive link text each time
  • This builds familiarity and reduces confusion
 

5. Check Links with Word's Accessibility Checker

  1. Go to Review → Check Accessibility
    1. The review menu of a Microsoft Word document with several options including the Check Accessibility feature.
  2. Review any link-related suggestions
  3. Update vague or unclear link text as needed
 

Quick Checklist: Descriptive Links in Word

Before sharing your document, confirm:

  • Link text clearly describes the destination
  • No links say "click here" or "more info"
  • URLs are not used as visible link text
  • Run the Accessibility Checker and update any vague or unclear text
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