Developing & Submitting Proposals

Ensure that your grant proposal has the best chance of being approved.

These services are available to make development and submission of your grant proposal as successful as possible.

Develop Your Proposal

Applicable to:

CNR Assistance with Proposal Development, Writing, Editing, and Reviewing

After providing the Center for Nursing Research the Notice of Intent to Submit, we will assist with developing your ideas, as well as budgeting, writing, editing, and reviewing your proposal for submission.

Contact Denise Karshner, CNR Grants Administrator, at 330-672-8836 or to start the process.

NIH Proposal Application Guide

The National Institutes of Health (NIH) has created a great resource on writing strong proposal applications. While some of the information in the guide is specific to NIH, much of their advice applies to proposal development for many other funding agencies.

Contact Denise Karshner, CNR Grants Administrator, at 330-672-8836 or if you have any questions or need guidance with creating your proposal.

Go to the NIH Proposal Application Guide »

Proposal Development for a Foundation

Important: If you are seeking grant funding from a foundation, family foundation or corporate foundation, you must work through the Center for Nursing Research and Foundation Relations. Please do not contact the foundation directly.

Initial Contact: Michele Varso, CNR Grants Coordinator, at 330-672-8767 or

The process of developing a grant proposal for a foundation may be different than for a governmental funding agency. Review Foundation Relations' overview of the process of securing funding from foundations.

Develop Your Proposal for Foundations Overview »

Data Management Planning

Kent State University Libraries, in partnership with Information Services and Research & Sponsored Programs, works with researchers to meet their data management needs.

The library can help with:

  • Creating data management plans for grant proposals
  • Identifying the best data repository for your project
  • Choosing the appropriate data format for long-term use and access
  • And many other aspects of data management!

Find out more about the data management service »

Library Guide: Data Management Planning: What, Why, and How
This guide covers writing a data management plan, as well as digital repository options, intellectual property and copyright, data security, and data management services at University Libraries.

Proposal Forms & Information

Important: Whenever investigator(s) are instructed to work with an outside department (i.e. Sponsored Programs) in the documents below, College of Nursing investigator(s) should instead contact the CNR Grants Coordinator, Michelle Varso, at 330-672-8767 or

Sponsored Programs provides assistance to faculty and staff in preparing proposals for external funding through guideline interpretation, budget preparation, and adherence to university policies and federal regulations. As agencies issue new regulations or revise old ones, we keep the University community informed and monitor proposals for required adjustments. If you need access to an agency's electronic system such as the NIH Commons, Sponsored Programs can help you get set up.

Click here to go to Kuali Research, Kent State’s electronic system for proposal preparation and submission, research compliance, and grants management.

For local help with ORCID iD or SciENcv, visit or send an email to Specific questions can also be sent to Yuening Zhang (, STEM Librarian, University Libraries.

Download the SciENcv Webinar handout (03/25/2021; PDF).

Proposal Resources

Type Description
Proposal Submission Workflow (PDF) Flow chart that provides an overview of steps for a successful proposal submission, including internal deadlines.
Proposal and Award Workflow (PDF) Document that provides an overview of proposal submission and award management workflows at Kent State University for Sponsored Programs, Foundation Relations, and Corporate Relations.
Institutional Fact Sheet A list of commonly requested data for use in proposal applications (ex. DUNS, EIN, IDC rates, fringe benefit rates, contact information).
KSU Travel Kent State policies concerning travel including domestic and foreign per diem rates. Used in budgeting travel costs.
Budget Justification Template (DOC) Template to assist with the creation of a budget justification document, especially for proposals to the National Science Foundation.
Data Management Plan University Libraries web page that provides resources related to data management, including links to funding agency policies, how to write a data management plan (DMP Tool), contact information for subject librarians, and more.
Indirect Cost Charge Exception Form Form to request costs on a proposal that would normally be covered by indirect costs such as administrative/clerical salaries, copies, postage. Clicking the link on the left will initiate a request in DocuSign.
Download instructions on how to initiate a request (PDF)
Indirect Cost Waiver Form Form for requesting the VP of Research approve a reduction in Kent State's federally negotiated indirect cost rate when the sponsor allows indirect costs. Request needs to be submitted and approved prior to proposal submission. Contact Sponsored Programs to initiate a request in DocuSign.
Limited Submission Form A DocuSign form for Investigators interested in submitting to a funding opportunity which limits the number of applications an institution may submit. A list of available opportunities and instructions for internal submission are available on the Limited Submission Opportunities page.



How to Read RFPs (01/27/2022)

Meeting Recording (Use Flashline credentials if asked to log in)

Presentation Slides

Submit Your Proposal

Applicable to:

The Center for Nursing Research's Grants Coordinator will work with you to prepare your budget and submit your proposal. All proposals must be submitted through Kuali Research, Kent State’s electronic system for proposal submission, research compliance and grants management. It is designed to simplify and streamline proposal submission and award administration for the university and provide a central, web-based repository of proposal, award and other information.

Contact Michele Varso, CNR Grants Coordinator, at 330-672-8767 or to begin the budgeting and submission process.


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