Electronic Equipment Disposal Procedure | Procurement | Kent State University

Electronic Equipment Disposal Procedure

RET3 is the university’s new electronic equipment disposal vendor. Computers, monitors, electronic circuit boards, copiers, and other electronic waste pose an environmental hazard if sent to the landfill via normal trash disposal.

Prior to disposing of electronic devices, it is important to determine if these devices have useful value to the university and therefore should be made available to other departments on campus.  These items must be posted on the surplus website at https://solutions.kent.edu/surplus/ for redistribution for 30 days.

Obsolete and damaged electronic equipment includes devices that plug into the wall or operate with batteries. This includes the following but not limited to:

  • CPUs – Computers
  • CRTs – Monitors
  • Mouse/Keyboard
  • Printers
  • Fax Machines/Scanners
  • Software/Servers
  • Speakers (Computer Related)
  • Hard Drives/Tap Drives
  • CD/Rom Drives
  • All Accessory Cables/Manuals
  • Stereos and Components
  • Servers
  • Back-Up Devices
  • Cellular Phones and Batteries
  • Terminals/Modems
  • Televisions (accepted at the rate of $10.00 per television and charged back to the department via IDC)

If you need to dispose of these types of devices, please follow the below instructions to ensure that proper disposal occurs.

Step One: Complete the Inventory Control Disposition Form

Use the Inventory Control Property Disposition form, which is found on the Business Administrator Services website in the forms library.  This form will document each piece of electronic equipment that is being disposed. The KSU TAG Number column is only applicable to equipment with a KSU inventory control sticker, however all items submitted for disposal should be listed. The original Inventory Control Disposition Form should be maintained in your departmental records and a copy should be provided to CE&O Receiving and Distribution upon pick up.

Step Two: Enter a CE&O Work Request

To schedule a pick up on the Kent Campus, enter a work request at https://flashtrack.kent.edu . Please provide detailed information on the work request to include a description of the devices, number of units, approximate size, location, etc. Jeff Brewster, Receiving and Distribution Supervisor, will contact you and place your request on a pick up schedule. Depending on the number of devices designated for disposal, several pick up requests may be consolidated based on building location.

A copy of the completed Inventory Control Disposition form is required upon pick up or the devices will not be removed.

Equipment disposals from Regional Campuses also require a work request along with submitting the required documentation, but they will need to make arrangements with Jeff Brewster to have their items delivered to Campus Environment and Operations.