How to Pay for the Rental Vehicle

Each renter will be required to arrange for the payment of the rental at the time the reservation is made. This is best accomplished by using the renter's personal credit card. The university's MasterCard Departmental Purchasing card may not be used to rent vehicles.  The rental expense will be reimbursed when an approved Expense Statement is submitted to  Accounts Payable for processing.  DIRECT BILL is available only under Special Circumstances with advance approval from the Procurement Department.


Any individual renting a vehicle for business use should request "Personal Accident Insurance" (PAI) when renting from Enterprise. Other rental car companies may use slightly different terminology for this coverage. This option provides some coverage similar to uninsured/underinsured motorist coverage.

Under the university's contract with Enterprise, PAI will cost an additional $3.00 per day for all vehicles rented except mini-vans, pickup trucks, and sport utility vehicles. These vehicles will cost an additional $7.00 per day. PAI will be reimbursed along with all other approved travel and rental car expenses.