What are some key takeaways on ordering through FlashCart?

FlashCart is your electronic source for purchasing. It is through FlashCart that you generate purchase requisitions and subsequent purchase orders.

Although FlashCart offers many benefits and features, it is most often used for shopping.

There are three types of shopping in FlashCart: through Punchout Catalogs, Hosted Catalogs and Forms

Notable Forms:

  • A Non-Catalog Form is similar to an electronic purchase request (payment request). Use this form for electronic submission for commodities not purchased through hosted or punch-out catalogs. Instead of wet signatures, through the approval hierarchy, you receive electronic signatures.
    • Do not use if rush or purchase needs special approvals or documents.
  • A Direct Pay/Invoice Attached Form is also similar to an electronic check request (payment request) if the service or good is complete/delivered and you have an invoice. The purchase order from this form will not go to the vendor.
  • A Change Request Form is the form needed when a purchase order needs updated or changed.

A Hosted Catalog is an online version of a supplier’s printed catalog. Hosted catalogs contain product data and details, along with pricing information for each item. When a product search is performed, the products in all of the hosted catalogs are searched. Hosted catalog search results contain product information from all suppliers depending on the search criteria entered by the user.

A Punchout Catalog is an online version of the supplier’s print that allows you to order. You will exit FlashCart to search and select your products within the supplier's customized website. When you check out, you are then returned to your FlashCart cart automatically. The selected items are then submitted through the standard requisition/order process.

In any of these shopping situations, if the order was not paid using a P-card and you have received or will receive an invoice, the invoice must be signed with approval to pay and sent to Accounts Payable for payment processing. It is important to note the purchase order on the invoice to eliminate the risk of duplicate payment.