If the edits are minor and don’t need consulting, or you have consulted and they are approved, you may make the edits yourself. Please list whatever changes you made in the comment box at the end of the document so others are aware.
All workflows rolled back for edit are sent directly to the role selected. Once the proposal is submitted again, the approval process begins at the step it was sent back to.
If the proposal was rolled back to the initiator, once the initiator submits it again, the approval process begins anew.
The initiator or the previous approvers that the proposal was sent back to are notified by e-mail that you returned a proposal for edit and why. Therefore, it is IMPORTANT for you to enter in the comment box the reason for your action.
All Course Catalog Update (CCU) workflows and paper course proposals are archived in ApplicationXtender (Banner Integrated Document Imaging Application) in the Provost-Course-CCP-BDS folder. For more information, please visit the Archives page.
Contact Jennifer Kellogg if you do not have access to ApplicationXtender (Banner Integrated Document Imaging Application).
Enter the proposal name (course subject and/or course number, program name or policy name) in the search bar to find the proposal (use * as a wildcard). Click on the proposal name and the proposal will appear underneath the search results.
The "In Workflow" box will appear at the right of the proposal. The approval flow can be seen here, steps that have already been approved will be in green, who is currently reviewing the proposal will be in orange, and pending steps will be in gray. Below the "In Workflow" box there is the "Approval path," here you can see who took action on the proposal and when.
Whenever you need to step away from your proposal, make sure to scroll to the bottom of the form and save your proposal. To access draft proposals, go to the Course/Program/Policy Management site that you were working on and search for the course/program/policy you were working on. Then, click on the proposal and click on the green Revise button at the top right of the proposal.
For initiators, you can only edit the proposal that has not been submitted and are saved as drafts. Once a proposal has been submitted, only an approver can edit the workflow if it is at their approval step.
It is the responsibility of each approver to disseminate the proposal (either by print or PDF) to the committee approving curriculum at that level.
With the Curriculum Management software, we are able to add curriculum bodies as part of the approval flow, as either a notification step or as an approver. If you would like to discuss your options, please contact Jennifer Kellogg.
The proposal will go to the first/next approver, and continue on until all approvals have been met. Each approver will be notified by email when a proposal is ready for their review and approval.
To view a proposal approval flow, search for that proposal on the curriculum management sites, and click on the proposal to view the "In Workflow" box. The "In Workflow" box will appear at the right of the proposal. The approval flow can be seen here, steps that have already been approved will be in green, who is currently reviewing the proposal will be in orange, and pending steps will be in gray.
The Curriculum Management sites, allow you to search for any course/program/policy that has been submitted for approval or has been approved. By searching on the Curriculum Management sites, you can select the course/program/policy you wish to view, and the information about the course/program/policy will appear under the search results.
Yes. While the proposal is at the "Changes saved but not submitted" step, multiple people can work on the proposal at different times. To do so, search for the proposal name in the search bar, click on the proposal and then click the green "Revise" button. Be aware that CIM will not capture the names of who made changes to the proposal before it is submitted. Therefore, clear communication and collaboration between the proposal developers are key. Once the proposal is ready for submission, designate one person to click on the green "Start Workflow" button at the bottom of the proposal.
No, you may save your proposal at any point. Saving your proposal does not require all fields to be filled in and will allow you to resume the proposal at a later time. When you are ready to edit the proposal again, select the Revise button.
Once you've finished making your edits, scroll to the bottom of the form and click on Start Workflow.
All faculty and staff can submit a proposal. If someone is completing the proposal on behalf of a faculty member, he/she should indicate as such in the proposal summary. The proposal travels through the curricular approval process based on the department/college not the initiator.
The Course Status Indicatorvisually identifies the courses in the program requirements that are currently being worked on. Courses that may have been saved as draft or submitted will have an icon identifying if it is a new course, revision, or inactivation.