Financial Aid Academic Progress
Federal regulations require that Kent State University review the academic progress of students who apply for federal financial aid. To be eligible for federal student aid funds, a student must make reasonable satisfactory academic progress toward the attainment of a degree or certificate program.
A student's entire academic history at Kent State University (including any PSEOP, transfer, or consortium agreement credits, and periods during which no federal aid was received) is reviewed to ensure timely progression toward graduation. This policy is specific to federal regulations regarding financial aid; and may be different than the academic standards for your college. This policy does not prevent enrollment, but does prevent the release of federal financial aid funds to the student.
Satisfactory Academic Progress (SAP) Policy
|GPA: Undergraduate students||Freshmen: Minimum 1.25 cumulative GPA
Sophomores: Minimum 1.50 cumulative GPA
Juniors and Seniors: Minimum 2.00 cumulative GPA
After attending Kent State for two calendar years, all students must have a 2.00 cumulative GPA regardless of grade level. The requirement for graduation is a 2.00 cumulative GPA and the graduated scale is designed to get the student to that point. Percent completion will be calculated by dividing overall earned hours by overall attempted hours. For example: If a student attempted 50 credit hours but only successfully completed 40 out of those 50 credit hours, the completion rate would be 80% (40/50=80%).Transfer hours are included in the Percent Completion calculation.
|Percent Completion: Undergraduate students||Percent completion will be calculated by dividing overall earned hours by overall attempted hours.
Freshmen: at least 50% overall completion rate
|Percent Completion: Graduate students||Percent completion will be calculated by dividing overall earned hours by overall Kent State attempted hours. Transfer hours are included in the Percent Completion calculation.
65% overall completion rate is required
|Maximum Time Frame: Undergraduate students||Undergraduate students pursuing an associate degree can attempt up to 97 hours.
Undergraduate students pursuing a bachelor's degree can attempt up to 180 credit hours.
Undergraduate students pursuing a certificate program can attempt up to 29 credit hours.
Satisfactory Academic Progress (SAP) will be evaluated at the end of the spring semester or at the time the student applies for federal assistance (completes the FAFSA). Students determined to be in violation of the SAP Policy may already have received an award offer that includes federal aid for the upcoming year. Once in violation, the student is no longer eligible for this aid, and it will not transfer to the student's Bursar account.
An evaluation of academic progress can be conducted at any time the Student Financial Aid Office determines it is necessary. Therefore, students can be denied financial aid at any time. State grant programs are governed by the Standards of Academic Progress established by the respective state. Students should login to their Flashline account and go to Student / Resources / Grades and Transcripts to view their GPA, earned hour, and attempted hour information.
The following programs are suspended when a student is not in compliance with the Satisfactory Academic Progress (SAP) Policy:
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (SEOG)
- Federal TEACH Grant
- Federal Work Study
- Federal Perkins Loan
- Nursing Student Loan
- Federal Direct Loans (subsidized and unsubsidized)
- Federal Direct Parent PLUS Loan
- Federal Direct Graduate PLUS Loan
- Alternative Student Loans (various lenders)
The Student Financial Aid Office will notify students who do not meet the SAP policy after the end of the spring semester, at the time the student applies for federal aid, or at any time a review was determined to be necessary. To view your status: (1) Log into FlashLine (2) Click the Student tab in the left column (3) Under Finances, click on Financial Aid (4) Click Financial Aid Status (5) Select "Award Year" from the drop-down box and click Submit.
If extenuating circumstances contributed to the student not meeting the SAP Policy, the student may appeal the denial for federal financial aid by submitting a Satisfactory Academic Progress Appeal (located on our forms page). Examples of extenuating circumstances are: serious injury or illness of the student or immediate family member; death of an immediate family member; personal situation or emergency. The appeal is an online form that you complete, print, sign and submit to your campus' financial aid representative. In an appeal, a student must explain the circumstances that prevented the student from meeting the SAP policy standards and explain what has changed that will allow the student to meet the standards at the next evaluation. Supporting documentation must be provided.
Students that are cited for maximum time frame must also submit a Maximum Time Frame Form (located on our forms page). This form is completed by the student, must be reviewed by an academic advisor from the student’s college or school, and be signed by that academic advisor verifying the information on the form is correct.
Regional campus students must submit their appeal to their regional financial aid representative. Kent campus students must submit their appeal to the Student Financial Aid Office. Appeals will be evaluated by the Satisfactory Academic Progress Appeal Committee at the student's campus. Appeals cannot be accepted for semesters that have already passed. Students will be notified of all appeal decisions via the student's FlashLine account. If an appeal is approved by the appeal committee, the student will be placed on financial aid probation for one semester.
Students who are on financial aid probation must be in compliance with the SAP policies at the end of that semester or meet the following academic plan requirements during the approved semester:
Students in violation of the GPA and/or Percent Completion academic plan requirements:
- Complete the semester with a minimum 2.00 semester GPA
- Complete (with a passing grade) a minimum of 67% of all courses attempted during that semester
- For example: If a student attempted 12 credit hours for the approved semester but only successfully completed 6 out of those 12 credit hours, the completion rate would be 50% (6/12=50%). This student would not be eligible to receive financial aid for the next term.
Students in violation of the Maximum Time Frame academic plan requirements:
- Register only for those courses identified by an academic advisor that are required for graduation
- Complete all attempted courses during that semester with a minimum 2.00 GPA
Students will be notified of all appeal decisions via the student's FlashLine account. Students can access the decision by following these steps: (1) Log into FlashLine (2) Click the Student tab in the left column (3) Under Finances, click on Financial Aid (4) Click Financial Aid Status (5) Select "Award Year" from the drop down and click Submit (6) Click on messages in "You have active messages." The decision made by the Appeal Committee is final.
Students who do not appeal, are denied by the committee, or fail to meet these financial aid probation requirements will not be permitted to receive federal financial aid for future semesters until they are in compliance with all the SAP standards. Neither paying for classes out-of-pocket nor sitting out for an enrollment period is sufficient for students to re-establish eligibility for federal aid.
Students in compliance prior to the end of the academic year must notify their campus’ Student Financial Aid Office in writing by submitting an appeal still submit an appeal.
If you have any questions or concerns feel free to contact the Student Financial Aid Office at 330-672-2972 or firstname.lastname@example.org.
UNDERGRADUATE NONDEGREE, GUEST ADMISSION AND UNDECLARED MAJOR STUDENTS
A student must be officially admitted and enrolled in an eligible degree program to receive federal aid. If the student is merely allowed to take some courses before being officially admitted to a program (for example, as a guest student), the student is not considered to be a regular student and will not be eligible to receive federal financial aid until he or she is officially admitted to a degree or approved certificate program. If a student is denied federal financial aid due to his or her status as an undergraduate nondegree student, or a student with an undeclared major, the student must contact their college, school office, or regional campus office to inquire about declaring a major. A copy of the Change of Program form must be submitted to the Student Financial Aid Office to allow processing of the student’s financial aid eligibility to continue.
POST UNDERGRADUATE AND GRADUATE STUDENTS NONDEGREE STUDENTS
If a student has earned a bachelor’s degree and is not in graduate school, that student is considered a post undergraduate student. Federal financial aid available to approved post-undergraduate and graduate non-degree students is limited to Federal Direct Student Loan programs (subsidized and unsubsidized) at the undergraduate loan levels ranging from $5,500 to $12,500 per academic year. Approved students will be held to the undergraduate aggregate loan limits ($31,000 for dependent students or $57,500 for independent students). Aggregate loan limits include loans previously borrowed as an undergraduate. To be eligible for a loan, the student must be enrolled each semester in required coursework at least half time (minimum 6 credit hours per semester) and meet one of the following criteria:
- Enrolled in a second bachelor's degree program for which the student will receive a second bachelor's degree upon completion of all academic requirements. Students pursuing a different major within the same bachelor's degree already earned will not be eligible for federal financial aid.
- The student has earned a bachelor's degree and is enrolled in an associate degree program for which the student will receive an associate degree upon completion of all academic requirements.
- Enrolled in courses required for admission to a graduate or professional degree program (there is a one-year limit of federal financial aid eligibility for required prerequisites). If the student is simply taking courses to raise his or her GPA in order to be admitted to graduate school or a professional degree program, the student is not eligible to receive aid. Professional degree programs must be post-baccalaureate to be considered.
- Enrolled in an elementary or secondary teacher certification/licensure or re-certification/licensure program.
- The student has earned a bachelor's degree and is enrolled in an approved certificate program.
Post undergraduates and graduate nondegree students must submit a completed Program of Study form (located on our forms page). This form must be completed for each semester and signed by an academic advisor verifying the required coursework and program. Decisions are relayed through the student's FlashLine account.
Visit the download page for the following policies and forms:
- Kent State University Standards of Satisfactory Academic Progress Policy
- Combined Program information
- Academic Progress forms.