Forms, Guides, Policies, and Procedures
Policies
- University Policy: 3342-7-12.1: Administrative policy regarding purchasing of goods and/or services
- University Policy: 3342-7-02.16: Administrative policy regarding use of a University Purchasing Card (P-Card)
- Procurement Purchase Order Terms and Conditions
- Uniform Guidance Policy and Procedure - UPDATED
- Vendor Code of Conduct
Forms
- Approval for RFP/RFQ/RFI Process Form (Intent to bid - pre-process form)
If you forecast a need to issue a bid to the public, please fill out this form via Dynamic Forms. Make sure to download a copy for your records. If you do not hear any response within 48 hours, please contact Procurement to verify receipt. - Conflict of Interest Form
Please fill out the form via Dynamic Form and note the interview questions. The Director of Procurement will contact the signor within 24-48 hours to ask the questions and determine if a Conflict of Interest exists. - Inventory Control Disposal and Change Property Forms
Should accompany items that were capitalized purchases (over $2500) and all electronic equipment. - Request for Waiver of Competitive Bidding
Please contact the Procurement Department for information pertaining to waivers. - Sales Tax Exemption Certificate
Blanket, State of Ohio Sales Tax Exemption Certificate information for tax exempt purchases. - EU General Data Protection Regulation Addendum (GDPR)
To document personal data security compliance when doing business with the European Union.
Guides and Procedures
- Banner Finance Access Request
- Visual Guide to Run Open Encumbrances By Organization Number Report in Banner
- Purchasing Card Manual (PDF)
- RFP Process
- Brown Enterprise Solutions Ordering User Manual
- Flashcart/ESM Purchase Quick Use Guide
- Amazon Punchout Email Notification Update
- Contract Repository Instructions