Employee Reimbursement
-
Chrome River TEM
What is Chrome River TEM?
Chrome River TEM is a travel and expense management system. The system includes expense preapproval functionality, the ability to attach electronic documents, improved (and more transparent) approval routing, built-in reporting, and so much more. It will enhances the university's ability to manage travel costs, identify opportunities for potential travel-related price negotiations, and will improve the user experience when requesting reimbursement. Resources
Kent State Resources
- User Guides
- Chrome River Travel & Expense Management User Guide
- Topical Guides
- Account Codes by Expense Types - expense types and associated account numbers listed by report type
- Accessing Historical Reports - how to access reports that you have touched during the submission or approval process
- Adding Delegates and Approval Delegates - how to add delegates who can either approve or submit reports on your behalf
- Approval Routing for Reports - how pre-approval reports and expense reports route for approval through Chrome River
- Cash Advance - how to request and reconcile cash advances (travel advances) through Chrome River
- Changing an Expense Type - how approvers return and expense owners correct expense items on reports
- Guest Loader - expense owners can use the guest loader feature to upload the names of guests who attended business meals
- Reassigning a Report - how approvers delegate approval authority on-the-fly
Chrome River Resources - To access, login to Chrome River, click on the Help button (question mark with a circle around it) in the upper right of the screen, and search for the following underlined key phrases.
- Videos
- Quick-Start - general overview of Chrome River
- Create pre-approval - how to create a pre-approval report
- Create report - how to create an expense report
- Approve in app - how to approve expense reports within Chrome River
- Written Instructions
- Hotel expense - how to add and itemize hotel expenses to an expense report
- Mileage expense - how to add mileage to a report
- Per diem expense - how to add meal per diems to an expense report
- Approve pre-approvals - how to approve pre-approval reports by email or in Chrome River
- Approve via email - how to approve expense reports via email
- Attaching receipts and documents
- Add images - how to add images directly to reports
- Receipt transactions - how to email receipts to your receipt gallery for later use
- User Guides
-
Expense Reimbursement Workflow
Expense Reimbursement Workflow
The expense reimbursement workflow enables Kent State University employees to submit reimbursement requests via the web. Forms may be initiated and submitted from computers both on and off campus. Reimbursements may be reviewed, approved, and returned for edit only from on-campus and VPN-connected off-campus computers. The workflow can be accessed in FlashLine by typing "expense reimbursement workflow" in the search bar, or by clicking the link to the left of this description. Workflow guide
Guide to using the expense reimbursement workflow. -
Policy & Procedure
7-02.5 ADMINISTRATIVE POLICY REGARDING Business meals and hospitality expenses payable or reimbursable from university funds
Establishes conditions for the expenditure of and/or reimbursement from university funds for business meals and hospitality expenses. 7-02.8 ADMINISTRATIVE POLICY REGARDING TRAVEL
Establishes guidelines for university business travel. University Travel Manual - ***NEW***
Contains information on travel procedure and allowable expenses.