Hotel Booking

Booking a hotel

You may book travel through the Christopherson Business Travel AirPortal web link or by contacting CBT directly for agent-assisted help and customization (fees may apply):

Hours: 8:00 AM – 9:00 PM ET, Monday - Friday
University Advisory Team: 800-285-3603
Email: university.travel@cbtravel.com

Contact the desired hotel prior to booking through Christopherson Business Travel. Request an authorization form to use a department credit card. Note, sales tax should not be applied when using departmental purchasing card. Some hotels may not have the ability to use a pre-authorization form. It’s always best to call ahead and explain your need. If the hotel allows pre-authorization to use a credit card in someone else’s name, be sure to call to confirm receipt of the form prior to travel.

Employees paying for goods or lodging with a personal credit card or funds are not exempt from sales tax regardless of whether Kent State will reimburse the expenses.

Several states do not have sales tax exemptions. Other states, such as New York, do not allow an exemption for other states government.

In cases where the hotel will invoice the university directly, the university is exempt only in Connecticut, Florida, Idaho, Kentucky, Michigan, New Jersey, North Dakota, Tennessee, Washington DC, and West Virginia. Please contact tax@kent.edu for further assistance with out of state sales tax requirements if using the departmental credit card to pay.

Local Hotel Options

The Kent State University Hotel and Conference Center is the preferred hotel and conference Center for Kent State.  University departments that book rooms can earn points for free hotel stays for their guests through the Stash Hotel Rewards Program - the nation's largest point-based loyalty program for independent hotels. 

In addition to its proximity to the Kent Campus, the selection was based upon the value and various amenities provided by the Kent State University Hotel and Conference Center.  Kent State University requires the use of this facility for your traveling needs whenever it can provide suitable accommodations.

Located in downtown Kent, just steps away from the heart of the city's shopping and dining districts, the Kent State University Hotel and Conference Center offers travelers 94 boutique-style guest rooms, an on-site restaurant and lounge, and indoor pool and workout facility, a 24-hour business center and 5,000 square feet of event space with a 10-seat executive boardroom.

KENT STATE UNIVERSITY HOTEL AND CONFERENCE CENTER
215 S. Depeyster St.
Kent OH  44240
330-346-0100

Mary Kline, Sales Director
330-968-6914

In the event that accommodations are not available at the Kent State Hotel and Conference Center, the following hotels have been selected as approved facilities for our business travelers:

SHERATON SUITES AKRON/CUYAHOGA FALLS
Jeffrey Lynch, General Manager
1989 Front Street
Cuyahoga Falls, OH  44221
330-929-3000 

HOLIDAY INN EXPRESS & SUITES-KENT
Reg Thayer, General Manager
1215 Sanctuary View Drive
Kent, OH  44240
330-673-9200

Please contact Larry McWilliams in the Procurement Department at x29196 or via email to lmcwilli@kent.edu with any questions.