Management Update - September 2017

September 2017

Volume 15 | Issue 3

Fall Student Employment Reminders

Online Forms: Supervisors should be using DocuSign for the processing of the following forms: Pay Raise Request, Discontinuation of Student Position Form, Pay Rate Exception Request, Offer of Student Employment Form (Kent and Regional campuses versions). The forms are accessible through the Forms Library in the Student Employment Handbook.

Posting Student Positions: Many new and returning students are currently seeking an on-campus position. As a reminder, all departments are required to post their open positions through Career Exploration and Development via Flash @ Work (online posting system) to ensure equal access under Federal law. Departments should also direct all of their candidates to apply through Flash @ Work to further comply with equal employment opportunity standards. 

Supervisors seeking to post for the first time should request access by emailing Career Exploration and Development at prior to creating an account.

Employment Paperwork Hours: Students may complete their employment paperwork with acceptable identification Monday-Friday, 9 a.m.-noon and 1-4 p.m. Student Employment is located temporarily in Room 104, Schwartz Center until mid-October. 

Position Descriptions: All departments should keep a current description for each position on file. Share the position description with student employees in the position posting, during the interview and/or orientation, and use it to guide the performance evaluation process. The On-Campus Student Employment Position Information Form located in the Forms Library illustrates the necessary components of a detailed position description.

Student Work Schedules: As you establish your student's availability to work during the upcoming semester, please keep in mind that students are not permitted to work during scheduled class times. We recommend that you are always aware of a student's current class schedule to ensure the work schedule does not conflict with classes. If a class is cancelled, dismissed early, etc., the student may work, but you should document the irregularity in the schedule.

If you have any questions, please contact Ami Hollis at or 28380. 


Annual Sick Leave Conversion Period Is Here!

The annual sick leave conversion for eligible staff employees will take place Sept. 1 through Sept. 14 . During this period, eligible classified and unclassified employees with a continuing appointment may convert accrued sick leave to vacation per administrative policy 3342-6-11.2.

Eligible full-time employees who have a balance of at least 500 hours of sick leave may convert:

  • A maximum of five days (40 hours) per fiscal year of sick leave to vacation; or
  • A combined maximum of five days (40 hours) per fiscal year of sick leave to vacation and personal leave.

Eligible part-time employees who have a balance of at least 250 hours of sick leave may convert:

  • A maximum of three days (24 hours) per fiscal year of sick leave to vacation; or
  • A combined maximum of three days (24 hours) per fiscal year of vacation and personal leave.

Eligible classified employees represented by AFSCME who have a balance of at least 500 hours of sick leave may convert a maximum of five days (40 hours) per fiscal year of sick leave to vacation.

The conversion process will be done online through FlashLine. The system will tell you how much sick and vacation leave you currently have and how much you are eligible to convert. With the electronic process, employees will receive a confirmation email and will see the conversion reflected immediately in their FlashLine leave balances.

If you have questions, contact a member of the Human Resources Records team at 330-672-8316.


Fall Employee Wellness Speaker Series: Reigniting Your Light

Please share with faculty and staff in your department.

The Employee Wellness Office is pleased to present its first fall speaker series, Reigniting Your Light. This speaker series features topics imperative to support your personal wellbeing. Topics and guest speakers include the following:

  • Sept. 26 - Thomas O'Reilly, M.S., PCC, will share his wisdom and expertise on how your circadian rhythm affects your quality of life, not only in your sleeping hours but also in your waking hours. More importantly, he will teach us how to "dance to the rhythm." 
  • Oct. 10 - Laurel Greene Kaiser, LISW, will discuss the role of resiliency in all aspects of life and explain how we can become more resilient at any age. Kaiser will also share how improved resiliency helps us develop greater optimism, confidence and motivation. 
  • Oct. 17 - Billie Gilliam, LPCC, LICDC, will share how biological and environmental influences affect our emotional health. Learning how to appreciate these integrated influences enables us  to enhance our emotional wellbeing.

All full- and part-time employees are welcome to take advantage of the entire three-part series. However, if this is not possible, please plan to attend any sessions that your schedule permits. Each session has time built in so that attendees will have an opportunity to ask questions of the presenters. Registration is required.

Note: For full-time, benefits-eligible employees participating in the Wellness Your Way program, each session will be worth 20 points for a total of 60 points for the Reigniting Your Light speaker series.

For further details and to register, please visit the Fall Speaker Series webpage at If you have questions, you may contact Employee Wellness at 330-672-0392 or



Reminder: Employee Wellness Incentive Program - Tier Two Deadlines Approaching

Kent State's Employee Wellness Incentive Program, Wellness Your Way, allows all full-time, benefits-eligible employees to earn up to $300 in incentives by simply participating in healthy lifestyle activities. Disbursements are paid out within two pay cycles of being notified of eligibility to receive Tier One and Tier Two incentive pays, both in $150 increments.

For employees who have fulfilled their Tier One requirements by June 30, please note that your Tier Two activities must be completed by Oct. 15, 2017,* for you to receive the $150 incentive for Tier Two.

The following represents some of the remaining activities that count toward your Tier Two reward, in addition to the Fall Employee Wellness Speaker Series: Reigniting Your Light, referenced above.






Sept. 13, Lunchtime Bike Rides

Bring your bike from home or check one out through the Flashfleet bike share program. Register for Sept. 13.


Sept. 1 - 28, White Out for Wellness Challenge

Adopting a heart-healthy diet is key to healthy aging. This challenge is designed to encourage you to pay attention to the amount of added sugars, white flour and sodium in your diet.

Register to participate here by Aug. 28


Sept. 8, Lunch & Learn: Healthy Aging for Adults 

Preventive care is one of the most important ways to improve your health. Disease, injury and premature death can often be avoided if you have preventive screenings as recommended.

Register to attend in Heer Hall

Register for live streaming


Oct. 6, Morning Workshop: Understanding Depression and Seasonal Affective Disorder

Learn to recognize the signs and symptoms of depression and the physical, emotional and cognitive impact of depression on one's quality of life.

Register here to attend in Heer Hall

Register for live streaming


Oct. 26, Lunch & Learn: Be Well Dispels the Myths*

When it comes to health, knowing what is best is often hard. Join Be Well Solutions as they help dispel the myths. For registration and details:

Register here to attend in Heer Hall

Register for live streaming


Three-Part Webinar Series: Stress Management That WorksComplete any time before Oct. 15 (Available on Blackboard)

Wellness Your Way webpage or register for activities noted on our digital calendar (i.e., lunch and learns, yoga, spin 50/50, speaker series, etc.), as well as qualified actions you may be completing on your own (i.e., dental exam, wellness visits, eye exam, 5K walk/run, etc.), to work your way to 350 points.

You may view your points at any time, as well as download any necessary forms by logging into the Be Well portal at To access forms, log in and select My Wellness then Program Forms and Information.

If you have questions regarding your points, you may contact Be Well directly at 1-888-935-7378, . For all other Employee Wellness questions, you may call 330-672-0392or write


Dates to Remember

September is National Hispanic Heritage Month

Sept. 8
International Literacy Day

Sept. 11
Day of Remembrance

Sept. 17
Constitution Day and Citizenship Day

Sept. 21
International Day of Peace

Sept. 22
First Day of Autumn (Autumnal Equinox)

(Employee Appreciation Day has been moved to March 20, 2018. Details to come.)


POSTED: Wednesday, March 14, 2018 02:41 PM
Updated: Wednesday, March 14, 2018 02:42 PM