Pre-Approval of Travel

Pre-approval of travel is the method by which Kent State University can authorize a business trip before it occurs.  It alerts supervisors to the pending expense that will occur and when it will take place.  The pre-approval will apply to all known costs associated with the travel, including airfare, lodging, vehicle rental, conference fees, estimated food based on per diem rates and any other expense associated with the business travel.   

A new process is being developed by Accounts Payable with the new Chrome River Expense Reimbursement program.  All overnight travel and all air travel must be pre-approved within Chrome River and assigned a ‘one-time use only’ pre-approval code.  

Once the pilot is complete and finalized, the program will be launched to the entire university community.  Training will be provided to all users, including how to obtain a pre-approval code.  This code is needed to complete booking within the Christopherson Business Travel – Concur online booking tool and entered into the Chrome River Pre-approval Number field to continue booking. One-day travel bookings do not require pre-approval; however, must use code “999999999999" to process bookings in this field. 

As a temporary procedure, Christopherson Business Travel – Concur users should enter the one-day travel code “999999999999" to process bookings in the specified field until the Chrome River pilot is complete. 

A training video will be released to all employees and posted to this website upon the pilot’s conclusion.