To maintain safety, facility integrity, and ease of operations, the following guidelines must be observed when decorating spaces for events on the Kent Campus:
Approval Requirements:
- Decorations, banners, balloons, or signs (both indoor and outdoor) must receive prior approval from UECS staff.
- Prohibited Obstructions:
- University signage must remain visible and unobstructed.
- Emergency and safety equipment, such as exit doors, lights, fire sprinkler heads, fire alarm pulls, and fire extinguishers, must remain free of obstacles.
Decorating Rules:
- Attachment Restrictions: Decorations may not be affixed using tape, nails, tacks, staples, or adhesives to ceilings, walls, doors, windows, painted surfaces, or columns.
- Fire Safety Compliance: All decorations must be flame retardant.
- Banner Installation: Large banners may only be hung with assistance from
University maintenance staff and prior approval.
Prohibited Items:
- Straw or dry plant materials.
- Smoke, fog machines, sparklers, or other special effects equipment.
- Sand weights, confetti, glitter, rice, dance wax, powder, or similar materials.
- Adhesive-backed decals or stickers.
- Paint, chemicals, or liquids that could damage the facility.
Post-Event Responsibilities:
- Decorations must be removed immediately following the event each day.
- Any removal costs incurred by UECS will be charged to the client/user.
Liabilities and Damages:
- Groups are responsible for:
- Repair costs for damage caused by decorations or related activities.
- Additional cleaning costs arising from improper decoration use.
- UECS assumes no responsibility for materials, displays, gifts, favors, or other items left behind after the event.
Special Requests:
Needs for decorations or displays outside these guidelines require prior approval from UECS and the Office of the University Architect.
Adherence to these policies ensures compliance with university safety and maintenance standards while allowing for creative and effective event setups.
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