PaymentWorks Resources for Employees
Employee Login to PaymentWorkS
Full Employee Knowledge Base
Register for a Training Session
Frequently Used Guides for Employees
Introduction to PaymentWorks - KSU Specific
Advanced PaymentWorks Training - KSU Specific
Kent State University Vendor Onboarding Guide
Guide with Images - KSU Specific
Who must register in PaymentWorks?
Regardless of funding source, apart from the list below, all individuals and entities who are to be paid through Accounts Payable must complete the PaymentWorks onboarding process.
The following entities and individuals are exempt from the PaymentWorks onboarding process:
- Current faculty, staff, and students being paid for something connected to their work at Kent State that cannot be submitted via Chrome River (e.g., reimbursements, travel advances, gift card advances, petty cash reimbursements, etc.)
- Prospective employees and students who are being reimbursed for travel expenses related to interviews or campus visits
- Individuals and entities who are being sent refunds for such things as conference fees, rental space, etc.
- To clarify, a refund refers to a payment made to return funds to an individual/entity who previously paid them to the university.
- Individuals and entities whose payments will be charged, in full, to agency indexes
- Similar to auxiliaries, agencies (indexes that start with 8) are self-supporting or business-type enterprises, but unlike auxiliaries, agencies are third party to the University. The purpose of establishing Agency funds is so the third party group can benefit from University services that require an index. The University acts as a custodian or fiscal agent for the third party organization, but the University does not have ownership over these funds.
- All payments being fully charged to an agency index will be processed as non-vendor payees. Non-vendor payees are paid by physical check only.
- Individuals defined as research subjects.