Purchasing Card

Contact Information

Pcard Administrator

Bank of America

  • 1-888-449-2273 (inside the U.S.)
  • 1-602-379-8753 (call collect outside the U.S.)
    • Call to report lost/stolen cards, fraudulent transactions, and to inquire about temporary
      holds on cards
    • Cardholder may be required to provide their verification ID (Banner ID)
  • Works®
  • Global Card Access

 

 

Policy and Procedures

7-02.16 Administrative Policy Regarding Use of Purchasing Card (P-Card)

Provides framework for pcard program and states that all procedures will be located in the University Pcard Manual

University Pcard Manual

Authoritative document containing all pcard program procedures

Departmental Pcard Quick Reference Guide

Trifold brochure containing a summary of departmental pcard quick tips

Guide to Using Works®

User manual for Bank of America's online pcard management tool

Pcard FAQs

Frequently asked questions and their answers

 

 

Billing Cycle Dates
Account Request and Maintenance
Pcard Training

Cardholder/Reconciler Training

  1. Read the University Pcard Manual. - This manual includes the university's pcard policy as well as the program's procedures. Email pcard@kent.edu if you have any questions.
  2. After reading the manual:
    1. Complete the Pcard Application (if you are going to be a cardholder)
    2. Complete a Pcard Cardholder Agreement (if you are going to be a cardholder)
    3. Complete a Pcard Reconciler Agreement (if you are going to reconcile your own card or are serving as a proxy reconciler for somebody else's card)
    4. Email all completed and signed forms to pcard@kent.edu
  3. Once your forms are submitted, your card will be ordered and/or you will receive a Works Welcome Email that contains your login credentials.
  4. Register with Works using the link provided in your Works Welcome Email. Once complete, you will be ready to complete your part of the transaction reconciliation process.
  5. Review the Guide to Using Works. - Works is Bank of America's online transaction management tool. The guide will instruct you on how to use the system to manage and reconcile your card's transactions.

 

Approver Training

  • Pcard Approver Self-Study Training Instructions
  1. Read the University Pcard Manual. - This manual includes the university's pcard policy as well as the program's procedures.
  2. Read and sign the Pcard Approver Agreement.- By signing this, you are certifying that you have completed and understood pcard training and agree to fulfill your responsibilities as an approver. List the names of all of the cardholders whose transactions you approve on the Cardholder Name line. You may leave the Acct last 4 digits line blank.
  3. Return the Pcard Approver Agreement form to pcard@kent.edu.
  4. Register with Works using the link provided in your Works Welcome Email. Once complete, you will be ready to complete your part of the transaction reconciliation process.​​​​​​​
  5. Review pages 1 and 15 through 17 of the Guide to Using Works. - Works is Bank of America's online transaction management tool. The sections that you read will introduce you to Works and instruct you on how to flag and approve transactions within the system.
Pcard Purchase Documentation