Training

By the end of this session, participants will understand:

• What fiscal controls are
• Why controls exist
• How controls protect employees and the university
• Common control failures
• The role documentation plays in the payment process
• How effective communication supports financial stewardship

Understanding Fiscal Controls for Employees

Use the links below to register for a session.

• 10/20/26 - 1:00 p.m. to 2:00 p.m. - Registration Link
• 11/16/26 - 1:00 p.m. to 2:00 p.m. - Registration Link
• 12/15/26 - 1:00 p.m. to 2:00 p.m. - Registration Link

The vendor onboarding and management system utilized by Kent State University is PaymentWorks. Many employees are tasked with managing vendor relations. Concepts such as inviting a payee, looking up a payee, and general use of the system are covered in our training. 

PaymentWorks Training for Employees

Use the links below to register for a session.

• 11/03/26 - 2:00 p.m. to 3:00 p.m. - Registration Link
• 11/17/26 - 2:00 p.m. to 3:00 p.m. - Registration Link
• 12/01/26 - 2:00 p.m. to 3:00 p.m. - Registration Link
• 12/15/26 - 2:00 p.m. to 3:00 p.m. - Registration Link

Initiators (people who create and submit payment requests) must attend live Teams-based training. This class is an introduction to the e-Payables system and can also be taken as a refresher of general use.

Use the links below to register for a session.

• 08/11/26 - 2:00 p.m. to 3:30 p.m. - Registration Link
• 08/28/26 - 9:30 a.m. to 11:00 a.m. - Registration Link
• 09/08/26 - 2:00 p.m. to 3:30 p.m. - Registration Link
• 09/25/26 - 9:30 a.m. to 11:00 a.m. - Registration Link
• 10/06/26 - 2:00 p.m. to 3:30 p.m. - Registration Link
• 10/23/26 - 9:30 a.m. to 11:00 a.m. - Registration Link
• 11/03/26 - 2:00 p.m. to 3:30 p.m. - Registration Link
• 11/20/26 - 9:30 a.m. to 11:00 a.m. - Registration Link
• 12/01/26 - 2:00 p.m. to 3:30 p.m. - Registration Link
• 12/18/26 - 9:30 a.m. to 11:00 a.m. - Registration Link

Approvers must watch the four e-Payables short videos listed below under the Recordings header. Email apcustomerservice@kent.edu after watching the videos to confirm that you have watched them and request access to the system.

Slide Decks

• e-Payables Initiator Training
• e-Payables Approver Training

Recordings

• e-Payables Initiator Training - Recording of live training 04/12/2024
• e-Payables Approver Training - Recording of live training 04/24/2024
• e-Payables short videos
  • Introduction to e-Payables (4:27)
  • Roles and Expectations (3:08)
  • Invoice Approval Routing (8:14)
  • Reviewing and Approving Invoices (13:11)

In-person training sessions are available as needed. Please email apcustomerservice@kent.edu to schedule a session. 

Pcard Cardholders and Reconcilers must attend live training sessions via Teams. Sessions are held twice per month.

Use the links below to register for a session.

• 10/22/26 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 11/05/26 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 11/19/26 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 12/03/26 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 12/17/26 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 01/14/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 01/28/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 02/11/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 02/25/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 03/11/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 03/25/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 04/08/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 04/22/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 05/06/27 – 2:00 p.m. to 3:00 p.m. – Registration Link
• 05/20/27 – 2:00 p.m. to 3:00 p.m. – Registration Link

One-on-one travel and expense training sessions, as well as group sessions, are offered as needed. To arrange a training session, please email apcustomerservice@kent.edu.