FWA Definitions

Flexible Work Arrangement (FWA)  An agreement established between an employee and supervisor wherein the time of work performed is different from the customary schedule for a duration of two weeks or longer (not intended for one-time use). Flexible work arrangements are not intended to be used as an alternative to, or in conjunction with, leave as provided for in Chapter 6 of Section 3342 of the Administrative Code (i.e. sick and vacation leave, FMLA, etc.). All FWAs must include at least a 30-minute lunch break for a workday of 6 or more hours. Skipping a lunch break is not permitted as part of a regular schedule.

Alternative Arrival/Departure  An arrangement that permits a variation from the employee's core hours in starting and departure times but does not alter the total number of hours worked in a day. (lunch break must be a minimum of 30 minutes). Hourly employees must clock in and out accordingly. 

Extended Lunch Duration  An arrangement that allows employees to extend the duration of their lunch break (up to 150 minutes per week) but does not alter the total number of hours worked in a week. To accommodate this, employees must make up these hours by arriving at an earlier time, departing at a later time and/or shortening the duration of their lunch break on other workdays (lunch break must be a minimum of 30 minutes when working 6 or more hours). Hourly employees must clock in and out accordingly.

Compressed Schedule  An arrangement wherein the total number of hours expected to work each week are conducted in less than five full workdays. 

Flexible Work Arrangement Request Form A form that asks employees specific questions intended to help supervisors determine how the request aligns with the employee’s position responsibilities, their performance, and the business needs of the department. The supervisor and employee then work together to document the specific details of an arrangement and establish a record via electronic signatures of agreement. 

Flexible Work Arrangement Termination Form A form used to end all flexible work arrangements and specify the customary work schedule to which the employee will be returning.

Note: All Flexible Work Arrangement forms are administered through DocuSign.