Employee International Travel Security Checklist

The following is a list of suggested items that Kent State’s Office of Security and Access Management strongly encourages you to complete to help make your trip easier, and most importantly safer, for you and your data.

To ensure that you have the best experience accessing your account while traveling overseas please be sure to contact our office and let us know the dates of your travels. You can use this PDF version of the checklist if you would like a print-out. 

BEFORE YOU LEAVE

FOR ACCESS TO YOUR ACCOUNTS OUTSIDE OF THE UNITED STATES

  • Contact the Office of Security and Access Management
    • Inform them what countries you are visiting and the dates of your trip
    • Phone: (330) 672-5566 (on-campus x25566)
    • Email: security@kent.edu

FOR PERSONAL AND IDENTITY SAFETY

FOR TECHNOLOGY SAFETY

  • Contact your local support and let them know you are traveling out of the country. Have them assist you with the following:
    • Ask if they have a loaner laptop to avoid one with your data stored on it
    • Record the serial number and model number of your devices
    • Verify the computer is encrypted
    • Check if your department has a cellular modem “hotspot” to avoid needing to use a public hotspot
  • If you are not using a loaner
    • Remove and verify any and all sensitive data (SSN, Banner IDs, etc)
    • Back up your files
  • Make sure you have the Kent State VPN installed
  • Set a pin on all mobile devices and tablets
    • Consider using a more complex pin that does not include personal information (i.e. birth dates)
  • Remember to take charging cables and adapters for your phone to avoid using public charging stations
    • If you think you may need to use public chargers, consider purchasing a USB data blocker
  • Verify that there are no export restrictions for any software you will be taking with you (full disk encryption is permitted by US Law for most countries)

 

WHILE TRAVELING

FOR PERSONAL, IDENTITY AND TECHNOLOGY SAFETY

  • Do not allow anyone other than yourself to use any of your devices
  • Avoid using cell phone kiosk charging stations
    • there could be a computer on the other end used to copy your data and/or install malicious software
    • If you purchase and use a USB data blocker for your phone you may safely use a phone kiosk charging station
  • Avoid using public Wi-Fi hot spots, if unavoidable, make sure to connect to the VPN
  • Only log in to your account from devices you brought with you (avoid the hotel’s business center)
  • Do not leave any of your electronic devices unattended
  • Try to avoid the safes in the hotel room as they are not considered secure for either high risk or low risk countries

WHAT TO DO IF...

  • Your device is confiscated (not stolen) be sure to obtain written documentation that includes the following:
    • Name of the person taking the device, including their title
    • Why they are taking the device
    • If the device will be returned
    • Device serial number, make and model
  • Your device is lost or stolen:
    • Contact the local police and file a report (if stolen)
    • Change your password from a trusted device as soon as possible
    • Contact Security and Access Management or your local support if you are unable to change your password

 

UPON RETURN

  • Change your password from a different computer (not the one you took with you)
  • Contact Security and Access Management to notify them of your return
  • Return loaner laptop (if provided)
  • If your computer was taken from you and inspected when you arrived at the destination country:
    • Contact Security and Access Management
    • Have the system re-imaged to remove any potential malicious software installed
    • Change the password for any account that you had accessed while traveling

Enjoy your travels!