Will medical benefits change for employees who will become eligible for overtime?
Your medical benefits will not change as a result of this change. You don’t need to take any actions related to your medical benefits.
With my change to non-exempt status, will I have to take a payout of my leave time accruals (i.e., vacation and sick)?
No. Your leave accruals will not be paid out to you. They will remain in your leave banks and can be utilized as needed and with the approval of your supervisor as applicable.
How will vacation and sick time accrual change for employees who will become eligible for overtime?
Your annualized vacation and sick leave accrual amounts will remain the same. However, since you will be moving from being paid 24 times a year (semi-monthly) to being paid 26 times a year (bi-weekly), the amount you receive with each pay will be slightly different than what you have been receiving. The important thing to remember is over a 12-month period, you will receive the same amount as you have been.
For more information regarding vacation accrual, click here.
How will I report exception time (vacation, sick, and personal time)?
You will use TimeClock Plus to report leave time. Payroll will have training sessions, a recorded session for those unable to attend, and user guides to help you navigate the system.
How will I report overtime?
You will not do anything special to report overtime. Your work time will be recorded in TimeClock Plus so at the end of each day, you can see what your hours are for the workweek. Overtime will be calculated once you accrue more than 40 hours in the workweek. Keep in mind that sick, vacation, and personal leave also count towards your 40 hours in a workweek.
Will I have to clock in and out for lunch every day?
You will need to ask your supervisor if you will need to clock in and out for lunch every day. Your supervisor may have configured an automatic lunch deduction for you so that an hour or 30 minutes is automatically deducted.
Do I have to punch a time clock (clock in and clock out) every day?
Yes. You will utilize the TimeClock Plus system to track your hours. Typically, you will use your computer/laptop to record your hours. There will be training for you about how to use the system and user guides. You can access the TimeClock Plus system through Flashline.
I’m used to having some flexibility with my work schedule. Will that continue if I am now eligible for overtime?
Yes. In coordination with your supervisor, flex scheduling is allowed within the same workweek. For example, let’s say a typical schedule is eight hours a day (during the day), and your department needs you to work a special event for four hours during the evening. The schedule may be changed, with the approval of your supervisor, to give you 4 hours off at another time during the same workweek.
My supervisor has asked me to change my work schedule to avoid working overtime. Can I choose to work overtime instead?
No. Your supervisor has the right to alter your work schedule so that you do not work more than 40 hours in a workweek.
Is comp time subject to the “use it or lose it” rule?
No. Your comp time will never expire. It will be paid out to you if you leave the university, retire or move to a position that is not eligible for overtime. It will be paid out to you at your current hourly pay rate.
If you go over the maximum of 120 hours, the amount over 120 will be paid out to you on your next paycheck and you can’t earn any more comp time until you use or cash some out.
You can cash out comp time by emailing Payroll@kent.edu with the following information: