Criteria, Performance Expectations, and Department/School Procedures Relating to Faculty Excellence Awards | Kent State University

Criteria, Performance Expectations, and Department/School Procedures Relating to Faculty Excellence Awards

  1. Overview

    Faculty Excellence Awards, also referred to as merit, are established and awarded pursuant to the applicable CBA. Procedures and timelines for determining Faculty Excellence Awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost. The periodic reviews of professional excellence are undertaken for continuing full-time TT faculty in accordance with agreements negotiated by the University and the AAUP-KSU. The awards are intended to reward exemplary professional performance that is beyond the expectations of a faculty member’s regular workloads.
    Faculty members will be asked to describe and document their contributions in the area of scholarship, teaching and service according to the University guidelines and policies.  The weight of each category will be determined by FAC and the Department chairperson. Evidence in all categories must be submitted. 
    An Ad Hoc Faculty Excellence Awards Committee consisting of FAC members shall review the submitted applications for the merit awards. Faculty must use the standard departmental form. All applications must be supported by the required/relevant documentation in order to be eligible for consideration. In the absence of the FAC Chair, members will elect an FAC member to Chair the meeting. Members of the Ad hoc Committee shall excuse themselves from the meeting when deliberations and voting on their applications take place. The formula (point system) below shall determine the amount (funds) of award each faculty shall receive. The allocation of the fund will be based on the total score earned by each faculty in each of the three categories of research/creative scholarship, teaching, and service. The FAC shall make recommendation of the merit deliberations to the Chair who will make the final Departmental recommendations to the Dean. Any appeal concerning the Faculty Merit Awards will be determined by the guidelines issued by the Office of the Provost at the time of each review.
    The following procedures shall be followed by faculty wishing to be considered for the Faculty Excellence Awards. For each award category that faculty is applying for (research/creative scholarship, teaching, and service), faculty members shall submit a summary of accomplishments  covering the period under review. The narrative must be supported by recent curriculum vitae (CV) of the applicant and all relevant supporting documentation. The percentage of the total award for each category shall be distributed as follows: Teaching (40%), Research/Scholarship and/or Creative Scholarship (40%), and Service/Community Engagement (20%).

  2. Evaluation (Metric) System

    1. Merit Process Calculator

      1. Based on the percentage of merit assigned to each category of Research, Teaching, and Service, determine the appropriate distribution of the total amount of merit funds allocated to the Department;
      2. Determine the score for each category for which a faculty member applies;
      3. For each category, separate and independent of each other, determine the total number of FEA units by adding up the scores for each person who applied for a FEA in that category;
      4. To determine the Unit Dollar Value, divide the total score into the merit amount for that category;
      5. To determine the merit amount for a person in a particular category, multiply the score times the Unit Dollar Value;
      6. The total FEA for a person is the sum of each FEA in each category for that person; and, finally
      7. Apply this system for each of the categories, separately.
    2. Key

      • U = Total FEA designated for a category
      • A = FEA for a particular category
      • D = Unit Dollar Value for a category
      • TS = Total of all scores in a particular category
      • S = Score for a particular category
      • T = Total Faculty Excellence Award
    3. Calculator

      TS = S1 + S2 + S3…+Sn
      D = U/TS
      A = S x D
      T = A1 + A2+ A3

  3. Faculty Excellence Award Submission Form

    Faculty Name…………………………………………………………

    1. Evaluation of Scholarship

      (Single author/producer/director/editor/presenter earns most credits)

      Faculty Excellence Awards in scholarship and/or creative scholarship are designed to reward faculty productivity in terms of accomplishment and recognition. These accomplishments and recognition shall include refereed publications, presentations at professional conferences (local, regional, national, international, creative performances, exhibitions, installations, directing, written plays and/or poetry collections). To be considered for an award, the reported research must have been published or performed in the case of creative scholarship during the period under review. The reward of excellence also entails the measure of quality and quantity of the accomplishments. Self-published works will not be eligible for consideration. No specific subject or specialization area shall be ranked above others, so long as each is legitimately within the purview and mission of the interdisciplinary field of Pan-African Studies. The following works would be considered in determining meritorious accomplishments in research and creative scholarship. 

      A. PUBLICATIONS (Across all areas of research, teaching and service)

          1. Books 
              a. Scholarly books (not edited)………………………….........................................    (10)____   
              b. Edited scholarly book……………………………………………………………(5) ____ 
              c. Textbooks………………………………………………………..........................    (5) ____
              d. New/revised edition of books……………………………………………………(3) ____

          2. Journals, Book Chapters, Monographs and Reports                                                                                                                                                                                                                                        
              (List title, journal, all authors) 
              a.    Journals (referred), major review articles, invited articles, chapters in
              scholarly books …………………………………………….......................    (2)____
              b.    Edited scholarly journals (per volume)…………………………………...    (1)____
              c.    Monographs, research reports, working papers, etc………........................    (1)____
              d.    Book reviews, play reviews/film reviews, etc…………………………….    (1)____
              e.    Reprints of articles, chapters in additional journals ad books…………….    (1)____                      
              f.    Other (commissioned reports, encyclopedia entries, non-refereed and
              academic contributions, etc.)……………………………………………...    (1)____
                                                                                                  
          3. Documentary Film/Theatrical Production  
           a. Feature film length (2 hours or greater)
                i. Major companies and/or media release……………………………………(10)____
               ii. Research/educational films)…………………………………….................(5)____   

           b. Short film (less than 1 hour)
                i. Major companies and/or media release…………………………………...    (4)_____
               ii. Research/educational film)…………………………………….................    (2)___ 
           c. Theatrical productions (Directing/Design, etc.)……………………………..    (2)___                                                                       
       
          4. Creative Works 
              a. Books of poetry
                  i  Full length (50 pages or greater)……………………………………………    (5)___                                                                        
                  ii Chap books (less than 50 pages)……………………………………...........    (2)___                                                                        
              b. Novels………………………………………………………………………    (5)___                                                                        
              c. Playwriting……………………………………………………………........    (5)___                                                                        
              d. Anthologies
                  i  Edited……………………………………………………………................    (1)___                                                                            
              ii Included or published works in anthologies.................................................    (2)___                                                                           
              e. Short works…………………………………………………………...........    (1)___                                                                            

      B. PRESENTATIONS (include title, professional organization and scope-local, regional, national, international. Indicate if you were the presenter)
              a. Scholarly presentation/paper at professional conferences (refereed or invited)
      ……………………………………………………………………………..(1)___                                                                         
              b. Invited talks in another department or other academic setting………………    (1/2)___                                                                         
              c. Colloquium or brown bags…………………………………………………    (1/2)___                                                                         
              d. Conference panel chair/discussant (local, regional, national and international)
      .......................................................................................................................(1/2)___                                                                         
              e. Performances (poetry readings, concerts, theatre/festivals) at local, regional, 
               national and international settings……………………………………………(1)____                                                                         

      C. GRANTS IN SUPPORT OF RESEARCH AND CREATIVE SCHOLARSHIP
           (Across all categories of research, teaching and service)
          1. Extramural grant effort (counted the year the grant is awarded or the proposal acted upon, i.e., supported or not supported). 
              a.    Federal and foundation proposal, funded ($40k or greater)……………    (2)___                                                                        
              b.    Federal and foundation proposal not funded……………………………    (1/2)___                                                                              
              c.    Federal and foundation proposal, resubmitted and not funded…………    (1/2)___                                                                         
              d.    State proposal, funded ($40k or greater)……………………………….    (2)____                                                                        
              e.    State proposal, not funded…………………………………………………(1/2)___                                                                              
              f.    Continuation (multiple year) state award…………………………………(1/2)___                                                                          
              g.    Funded other sponsors (local, regional, federal and corporate) 
                  (3-40k)………………………………………………………………………(1/2)___                                                                          

          2. Intramural grant effort
              a.   University or college proposal, funded (e.g., University Research Council
                      University Teaching Council, etc.) over $10k………………………………(1/2)___                                                                         
              b.   University or college proposal, funded (e.g., University Research Council
                      University Teaching Council, etc.) under $10k…………………………….(1/2)___                                                                          

      Total Points (Research & Creative Scholarship) 

    2. Evaluation of Teaching

      Excellence awards in teaching are based on extraordinary accomplishments that are beyond the routine job performance in teaching. Typical teaching (delivery of content/development of new courses or revision of previously taught courses) and other teaching-related service activities shall include, advising, mentoring, writing letters of recommendation, performing peer teaching reviews, serving on committees, preparing routine course materials, performing the daily functions of an administrative job for which there is a workload equivalency. Such activities shall be reported only if the quantity and/or quality of such duties are extraordinary. 

      A.    Evaluations of instruction and instructor by students (SSI data)
             (Note:  Data must be supplied) ………………………………………………    (2)____                                                                            
      B.    Teaching development and enrichment activities.
             1.    New preparation for a course not previously taught by instructor …    (1)____    
             2.    Major revision in course previously taught (e.g., online, etc.)         
                    please describe………………………………………………………    (1/2)__                                                                        
             3.    Large section instruction 
                    a. Enrolment of 41-75………………………………………………..    (2)____
                    b. Enrolment of 76-110……………………………………………..    (2.5)___
                    c. Enrolment of 110 and greater……………………………        (3)___                                                                
             4.    Capstone, honors committee membership, individual investigation,
                    or McNair Scholar supervision:  advisor ……………………………    (1)____        
             5.    Advanced capstone advising (committee member)…………………    (1)___
             6.    Independent study – (student’s project must be documented) ……    (1)___        
             7.    Master’s thesis (committee member)…………………………………    (1)___
             8.    Dissertations (committee member)……………………………………(1)___
             9.    Dissertations (outside reader)…………………………………………(1)___      
             10.    Chair of Master’s thesis /dissertations ………………………………    (1.5)___
             11.    Mentoring students (professional socialization and activity as
                    demonstrated in research, publications, presentations, admission to 
                    graduate programs, etc. ………………………………………………    (1)____   
             12.    Community-based or off-campus teaching……………………………(1)____
             13.    Global education (study abroad)
                    a) Preparations………………………………………………………    (1)____
                    b) Teaching…………………………………………………………    (1)____
                      
      Total Points (Teaching)______________________________________________

    3. Evaluation of Service

      (Please describe the relative degree of committee activity, your participation, and accomplishments - e.g., frequency of meetings, average hours per month, drafted reports, etc.)
      Faculty Excellence Awards in service/community engagement are intended to reward meritorious activities in service of a faculty member at the departmental, college, and university levels. Service duties in the faculty member’s field of specialization shall also be considered. Supporting relevant documentation and self-assessment of each service contributions are required.

      A.     Service to department
              1.    Committee coordinator or chair (per year)
                      a)    Standing……………………………………………………………    (4)___
                      b)    Ad hoc………………………………………………………………    (2)___       
              2.     Committee member
                      a)    Standing……………………………………………………        (3)___
                      b)    Ad hoc……………………………………………………………    (1)___    
              3.    Administrative assignments (accomplishments exceeding normal expectations and usual compensation. Please describe……….........................................(2)___        
              4.    Other (e.g., conducting peer evaluations, representing department at one-day events, etc.)
                      Please list…………………………………………………….....    (1/2)­­___­­­­­­­­   
              5.    Units (CPAC, ACT, IAAA, Gallery and Communication skills) services…………………………………………………………..……    (4)___
              6.    Academic advising……………………………………………………(4)___    
              7.    Advising student organizations………………………………………    (2)___     
              
      B.     Service to college and university (points for each year served)
              1.    Committee/organization chair……………………………………..    (5.5)___    
              2.    Committee/council member (e.g., UTC, URC, AAUP-KSU, Faculty Senate)………………………………………………………………....(5)___    
              3.    CAC Rep………………………………………………..……………..(6)___    
              4.    Executive committee member………………………………………    (5)___    
              5.    Other (e.g., Ad hoc committees)…………………….………..    (4)___        
      C.     Service to discipline
              1.    Journal editor………………………………………………………    (6)___         
              2.    Journal editorial board (associate or consulting editor, etc.)…… ……(3)___    
              3.    Officer, professional, scholarly, scientific organization ……………    (3)___    
              4.    Professional committee, panel, task force, etc., member……………    (1)___    
              5.    Consulting in professional field…………………………………    (2)___    
              6.    Referee for journal articles.  (List journal for each review; do not
                      report articles reviewed as editor or associate editor of a journal)…… (2)___    
              7.    Reviewer for publisher, government agency, etc. (List agency)…… …(1.5)___    
              8.    Session organizer, professional meeting ………………………..      (1)___        
              9.    Session presider, professional meeting …………………….          (1.5)___    
              10.    Other service to the discipline (section committees, newsletters, etc)… (1)___                
      D.    Professional service to community outside the university
              1.    Media recognition/publicity for professional expertise/activity……… (1/2)___    
              2.    Other professional service (webmaster, community board, Op-ed
                      pieces and consultancy etc.………………… ………….        (1)____
              3.    Community engagements/Outreach
                      a) Workshops, podcasts and blogs)………………………… ……    (2)____
                      b) Board membership (community, state, regional, national and 
                      international)………………………………………………..        (2)____
                      c) Disaster relief services
                                i) Organizer…………………………………………………….    (3)____
                               ii) Committee task leader…………………………………….    (2)____
                              iii) Participants………………………………………………..    (1)____ 

    4. Special Awards for Scholarly, Professional, or Scientific Achievement

       (points to be added to scholarship/teaching/citizenship category as appropriate)
      A.    Distinguished teaching, research/creative scholarship award from university
             ……………………………………………………………………………. (6)_____    
      B.    Distinguished teaching, research/creative scholarship finalist……    (3)_____    
      C.    Distinguished teaching award from college……………………..………   (5)_____    
      D.    Distinguished teaching award from college finalist………………………    (2)_____
      E.    Special recognition at university, state, regional, national or International 
             level………………………………………………………………………..(4)_____    
      F.    Fellowships (Fulbright, MacArthur and Woodlow Wilson, etc)…… … …(4)_____