University Faculty Handbook Full | University Faculty Handbook | Kent State University

University Faculty Handbook Full

  1. University Governance

    1. Unit Handbooks

  2. Tenured and Tenure-Track Faculty

    1. Appointment, Reappointment, Tenure, and Promotion

      1. Appointment

        1. Summary

          The terms and conditions of every appointment, including credit for the previous academic appointment and specification of the year in which tenure procedures will take place, shall be stated in writing, which shall be in the possession of both Kent State University and the faculty member before the appointment is finalized. Academic unit specific criteria for appointment are contained in the academic unit’s section of the University Handbook.

      2. Reappointment

        1. Summary

          All tenure-track faculty members hold probationary appointments for one year subject to annual renewal.  The general policies and procedures governing reappointment of tenure-track faculty are described in University Policy and the Collective Bargaining Agreement.  More specific criteria for reappointment and tenure are contained in the appropriate academic unit section and, where applicable, appropriate regional campus section of the University Handbook.

      3. Tenure

        1. Summary

          After successful completion of the specified probationary period and the tenure evaluation, a faculty member is granted indefinite tenure. The general policies and procedures governing tenure are described in University Policy and the Collective Bargaining Agreement. More specific criteria for tenure are contained in the appropriate academic unit section and, where applicable, appropriate regional campus section of the University Handbook.

      4. Promotion

        1. Summary

          Promotion is viewed as recognition of a faculty member’s sustained and distinguished scholarship, teaching and service. The general policies and procedures governing promotion for tenure-track faculty are described in University Policy and the Collective Bargaining Agreement. More specific criteria for promotion are contained in the appropriate academic unit section and, where applicable, appropriate regional campus section of the University Handbook.

      5. Tolling Policy

        1. Summary

          From time to time, personal and/or family circumstances arise such that an untenured faculty member may need to request that his/her probationary period be extended. Granting such an extension of the probationary period has been traditionally called “tolling” or “stopping the tenure clock.”  The policies and procedures governing tolling are described in University Policy.

      6. Negative Decisions on Reappointment, Tenure, and Promotion

        Any faculty member whose reappointment or tenure has been disapproved at any level has the right to appeal the decision to the next higher academic administrative officer in the process.  University Policy and the Collective Bargaining Agreement provide for specific appeals processes and deadlines for notifying probationary faculty of non-reappointment or non-tenure. 

        1. Summary

          Any faculty member whose reappointment or tenure has been disapproved at any level has the right to appeal the decision to the next higher academic administrative officer in the process. University Policy and the Collective Bargaining Agreement provide for specific appeals processes and deadlines for notifying probationary faculty of non-reappointment or non-tenure. 

    2. Employment Policies, Misc.

      1. Assignments/Workload

        1. Summary

          All full-time faculty are expected to work full-time for the University. The teaching load for tenured and tenure-track faculty is the equivalent of twenty-four credit hours of teaching and shall include formal class teaching, appropriate credit for advising of individual investigations, seminars, research, theses, and dissertations. Workload expectations and specification of workload equivalents of classroom instructional assignments are incorporated into each academic unit’s or campus’ section of the Faculty Handbook.

      2. Leaves of Absence

        HR Policy

        Paid

        Unpaid

      3. Benefits

        1. Summary

          The University provides benefits related to medical issues (health insurance, prescription drugs, dental and vision coverage, sick leave, and life insurance) and other issues (non-academic leave, travel reimbursement, retirement, and fee remission). Tuition benefits in the form of fee waivers are granted to full-time University employees, their spouses, domestic partners and/or dependent children as well as to selected part-time employees. All recipients must meet the eligibility requirements.

      4. Salary

      5. Faculty Work Life

      6. Retirement

        1. Summary

          Both the Faculty member and the University contribute to the Faculty member’s account in the STRS of Ohio or to an Alternative Retirement Plan according to current percentages. University Policy also provides information on the process, conditions, and guidelines for early retirement.

          HR Policy

      7. Sanctions for Cause including Suspension and Termination

        1. Summary

          A sanction is a documented corrective action in response to a faculty member’s unsatisfactory performance of his/her duties and responsibilities as a member of the faculty.  The process governing sanctions for cause as well as the due process rights for faculty facing sanctions are provided for in the Collective Bargaining Agreement.

  3. Full Time Non-Tenure Track Faculty (FTNTT)

    1. Appointment

      1. Summary

        Full Time Non-Tenure Track faculty are appointed to one of four tracks designating the primary role of that individual faculty member. The four tracks defined in the FTNTT CBA are Instructional, Clinical, Practitioner, and Research.

    2. FTNTT Employment Policies

      1. Leaves of Absence

      2. Faculty Work Life

      3. Retirement

  4. Instruction

    1. Academic Calendar

      1. Summary

        The Academic Calendar is Kent State University's official schedule for class beginning and end dates, commencement, spring break, and holidays for fall, spring and summer semesters.

    2. Scheduling of Classes

      1. Summary

        Schedules are established at the unit level and sent to the Academic Scheduling Center located within the Office of the Registrar.  Courses are scheduled to permit access to available offerings by the greatest number of students, and to allow the most suitable instructional arrangement to meet the needs of the faculty and courses offerings within the existing facilities.

        In most cases the Academic Unit Administrator will retain responsibility for course scheduling in the Academic Unit.

      2. University Practices

        1. Summary

          Kent State follows a semester academic year. In addition, Intersession classes may be offered at the end of fall and spring semesters.  Summer courses are offered during one of three segments: summer I and III, which run 5 weeks, and summer II, which runs 8 weeks.

      3. Unit Handbooks

        Unit Handbooks regarding scheduling classes will be available here.

    3. Registration

      1. Summary

        On the website of the Office of the University Registrar you will find important dates about registration and links to the schedule of classes, majors and degrees, and distance learning.

        On this site, you will find answers to commonly asked questions about registration and links to Advising Services, Course Scheduling, Enrollment Certification, Final Exam Schedules, How to Register Using FlashFAST, Petition for Exception to Registration Form, Time to Register Dates and Entry Schedules by Term, and Registration Processes and Options, Transcript requests, Credit by Exam, Ohio Residency Status, other forms and additional dates and deadlines. 

        Only students who have been formally admitted to Kent State University may register for coursework and pay the appropriate fees.

    4. Classroom Management

      1. Syllabus

        Course Syllabus Guidelines may be provided by the Provost, College, and/or Unit. Kent State does not have a standardized template for syllabi.  For questions about what to include in a syllabus, consult with your unit or campus administrator and colleagues.

      2. Attendance

        1. Summary

          Classes are conducted on the premise that regular attendance is expected. The individual instructor has both the responsibility and the prerogative for managing student attendance. If students anticipate an absence, they should consult with the instructor individually. In the event the absence was due to illness or injury, verification from the medical professional treating the illness or injury should be presented to the instructor.

      3. Grading

        Student proficiency in coursework is recorded by letter grades. The University Registrar Policies and Procedures site includes information on midterm/final semester grades and Pass-Fail grade options. 

      4. Classroom Support (Information Technology)

        1. Summary

          Teaching, research and public service are greatly enhanced through the use of computing systems and software, access to the World Wide Web, and other technology resources. Authorized users of campus computing and network resources shall be faculty, staff, students and other affiliated individuals or organizations authorized by the vice president for information services.

        2. Early Alert Referral System

          1. Summary

            Faculty and staff may be in positions where they are able to identify students who are in crisis or who are recovering from a physical or mental trauma. Information from the Sexual and Relationship Violence Support Services may provide members of the University community with guidance in recognizing and helping a student in distress, as well as provide referrals and support.

        3. Blackboard Learn

          1. Summary

            The University has adopted a classroom management system known as Blackboard Learn (Learn). Learn facilitates teaching and learning by integrating all aspects of classroom activities. All courses can be completely or partially managed through this platform. Access to Learn as well as information and tutorials about Learn are available.

        4. Library Programs

          1. Summary

            University Libraries support the overall mission of the University by assisting faculty, staff, students, and the community with resource identification and acquisition. Thus, University Libraries help facilitate scholarly and leisurely research, teaching and service activities.

      5. Access to Student Records

        1. Summary

          The University has the responsibility to protect student information as it pertains to educational records. Educational records are defined as those records, files, documents, and other materials (for example, official academic records, advisement records, student conduct records, health records, and placement bureau records) which contain information directly related to the student and are maintained by a college, school, department, office or other University organizational subdivision, or by a person acting for the University or any of its subdivisions.

      6. Students with Disabilities

        1. Summary

          The University shall make reasonable accommodations in its academic requirements to ensure that such requirements do not discriminate on the basis of disability against a qualified individual with a disability, whether applicant or student. To this end, specific accommodations can be made for students appropriately evaluated by Student Accessibility Services or other certified or licensed provider.

    5. Advising

      1. Summary

        Academic Advising at Kent State University supports the teaching and learning mission of the University by helping students understand the value of achieving their educational goals. Advising is an on-going partnership among students, advisors, and the University community. The University has an advising program to assist students in achieving timely progress toward degree; demonstrate an understanding of University and program requirements; and identify and utilize appropriate resources in achieving academic, personal, and career goals.

      2. Graduation Planning System

        1. Summary

          The Graduation Planning System, or GPS, tracks student progress to graduation. GPS includes all requirements for earning a degree in the declared program. It also includes a student's individualized plan of study, which is created in consultation between the student and an advisor and which outlines semester by semester, what the student must complete to graduate.

    6. Curricular Processes

      Faculty in departments and schools have a primary role in the curriculum development process and are responsible for the delivery and maintenance of their curriculum and instructional programs. Departments and schools are charged to develop and maintain current instructional programs and course syllabi, as well as to promote changes, approve internal modifications, and establish and utilize procedures for reviewing and evaluating existing and new courses, programs and policies.

      1. Curriculum Approval Process

        1. Summary

          All curricular approval processes start at the academic unit level by a faculty member submitting a basic data sheet (BDS) that contains the subject matter of the intended process (a course/program revision, approval, or inactivation). The proposal is reviewed and approved by the following faculty committees as appropriate:

          Program Curricular Group
          Regional Campuses Faculty Councils
          Departmental/School Curriculum Committee
          College Curriculum Committee (CCC)
          Educational Policies Council (EPC)
          Faculty Senate

        2. Educational Policies Council

          The Educational Policies Council is concerned with conceptual and structural aspects of long-range academic and curricular planning. The Council consists of two bodies, one responsible for undergraduate education called the Undergraduate Council and the other responsible for graduate education called the Graduate Council.

      2. Catalog

        The Kent State University Catalog is the official document of record for undergraduate and graduate programs, courses, academic policies and special programs. Courses listed in the Catalog include a description of the course along with the number of credit hours and pre- or co-requisites.  The University Catalog is an online-only publication available as an Academic Resource.

    7. Academic Quality Improvement Process - AQIP

      1. Summary

        The Academic Quality Improvement Process is used to improve academic programs through ongoing self-assessment as provided by the AQIP process. Departmental review fosters a strong and positive sense of each unit's identity and contributions to the educational mission of Kent State University. Every four years, Kent State University's Academic Quality Improvement Program undergoes a Systems Appraisal to reaffirm its accreditation.  The Systems Appraisal is an opportunity to get expert, objective, and third party feedback on the University's strengths and opportunities for improvement.

  5. Students

    1. Student Rights and Responsibilities

    2. Enrollment Management & Related Student Services

      1. Academic Advising

        1. Summary

          Academic advising at Kent State University supports the teaching and learning mission of the University. All freshman and sophomore students are required to meet with an advisor once per semester. Students at junior standing and beyond will be required to meet at least once per year.

      2. FLASHcard

        1. Summary

          The FLASHcard Office is located on the Kent Campus at the Bursar's Office in the Michael Schwartz Center, Room 138. Regional Campuses also produce FLASHcards for the faculty and students. The FLASHcard is the University I.D. for faculty, staff, and students.  It doubles as a meal card and debit card. A FLASHcard is needed to check materials out of the library.

    3. Student Support Services & Resources

      1. Student Accessibility Services (SAS)

        1. Summary

          The mission of the Student Accessibility Services (SAS) office is to ensure access to a post-secondary education to qualified students with disabilities at Kent State University.    

        2. SAS Handbook

          1. Summary

            The Student Accessibility Services Faculty Handbook provides general guidelines for working with any student who learns differently or requires some kind of accommodation in order to achieve his or her potential. 

      2. Early Alert Referral System

        1. Summary

          The Early Alert system helps instructors to reach out to students in their courses who are experiencing difficulties.  The Early Alert system is a referral tool in Flashline.  This system allows instructors a way to share the information with the Student Success Program staff so that additional interventions can be provided.

      3. Student Ombuds

        1. Summary

          The primary goal of the Office of the Student Ombuds is to provide students confidential consultation in assisting with the possible resolution of any University-related concern, grievance or appeal.

    4. Student Life

      1. Recreational Services (Kent Campus)

        1. Summary

          This office encompasses comprehensive recreational services housed in the Student Recreation and Wellness Center. The Kent State Ice Arena includes two rinks, which are used for learn-to-skate, hockey, broomball, and open skating programs for the community.

      2. Women's Center

        1. Summary

          Kent State University’s Women’s Center exists to advance and enhance the educational experience and professional life of women students, faculty and staff at all campuses. The Women’s Center serves as a resource for advocacy by providing education, information, and referral programs and services.

      3. The Lesbian, Gay, Bisexual, Transgender, Queer, and Questioning (LGBTQ) Student Center

        1. Summary

          The Lesbian, Gay, Bisexual, Transgender, Queer, and Questioning (LGBTQ) Student Center was created to provide resources and support for LGBTQ students and their allies.   The Center educates the campus community (students, faculty, and staff) about sexual orientation and gender identity in order to make Kent State University a Safe Space for all of our students.

    5. Graduation and Academic Excellence

      1. Application for Graduation

        1. Summary

          Students applying for graduation should complete the online graduation application available through Flashline by the published deadlines. The online graduation application is used for all degree and certificate programs.

    6. Graduate Students

      More than 6,000 graduate students are enrolled in more than 150 graduate degree and certificate programs. Partnerships between students and our nationally and internationally renowned faculty extend scholarship in important areas of research, creativity and practice.

      1. Graduate Studies

        The Division of Graduate Studies at KSU organizationally resides in the office of the Senior Vice President for Academic Affairs and Provost. Its primary functions are: admitting highly qualified and diverse graduate students, providing services to enhance the quality of life for KSU graduate students and ensuring that KSU’s graduate programs are cutting edge and meet the highest standards of academic excellence. Responsibility for these functions lies with the dean of Graduate Studies and the Graduate Studies administrative staff

      2. Guide to Graduate Education

        This annual guide contains the policies and procedures applicable to the University’s graduate education community. Although most of the information contained in this guide appears in the University Catalog and/or University Policy Register, this guide is intended to make graduate policies and procedures easily accessible to potential and current students, faculty, staff and administrators. The guide covers topics ranging from applying to a graduate program to graduating.

      3. Graduate Aid & Assistantships

        Many graduate programs offer one of three types of graduate assistantships:  administrative, teaching or research. Most assistantships are awarded to doctoral students, and some programs fund 100% of their graduate students while others do not.  These competitive awards typically provide compensation in the form of a full tuition waiver in addition to a monthly stipend for 10-20 hours of work per week.

      4. Graduate Student Services & Resources

        1. Graduate Student Forms Library

          The forms library contains a collection of paper work and application forms for faculty, staff, and students (prospective and current). From application to registration to thesis and dissertation documents.

        2. Graduate Student Senate

          The Graduate Student Senate (GSS) is comprised of senators from all departments and programs on campus that have graduate programs on the master and doctoral level. Through regular meetings, the senate seeks to improve graduate student life and research on campus through student initiatives and research grant funding.

        3. Black Graduate Student Association

          Black Graduate Student Association’s (BGSA) purpose is to meet the professional, social, and academic needs of Black graduate students.  BGSA recognizes graduation with Masters or Ph.D. as a top priority. Subsequently, this organization is dedicated to the promotion of academic excellence, mentoring, professional guidance, and social support that will enhance the scholarship of Black graduate students at Kent State University.

  6. Research and Creative Activity

    1. University Research Council

      1. Summary

        The University Research Council’s mission is to foster and stimulate the research mission of the University by studying and recommending policies; recommending priorities for support; recommending faculty research appointments, and publicizing research efforts at the University.  The URC consists of 12 faculty members representing the various scholarly disciplines of the University.

      2. Research Support

        1. Summary

          Types of Support sponsored by the URC include Speaker Support; Research Travel Support; Publication of Research; Scholarship and Creative Activity; Page Charge Support; Subvention; Conference Travel Support; Reprint Support; Copy Support; Computer Equipment Support; Development of Extramural Funding; Undergraduate Research Supplement for Conduct of Research, Scholarship and Creative Activity; Undergraduate Research Scholars Program; Summer and Academic Year Research Appointments; Interdisciplinary Research Projects

    2. University Teaching Council (UTC)

      1. Summary

        The mission of the University Teaching Council (UTC) is to support and facilitate the teaching mission of the University by studying and recommending policies to enrich and enhance teaching and curriculum development, recommending priorities for support of teaching and curriculum development, recommending faculty teaching development awards, collecting information on teaching and curriculum development, and publicizing teaching and curriculum development of the University.

    3. Center for Teaching and Learning (CTL)

      1. Summary

        CTL’s mission is to provide opportunities, leadership and support for faculty development in their scholarly and professional work. The long term aim is to engage these agents of change, both individually and in community, in transforming Kent State University's environments for learning into spaces where all students succeed.

        The Center's four main areas of service are to:

        • Connect, network, and support continuity in opportunities for professional and staff development.
        • Communicate opportunities for professional and staff development.
        • Provide advocacy and support for professional development as members work with individual colleagues, committees, and groups to enhance opportunities for long and short-term growth.
        • Offer expertise and consultation related to specific areas of scholarship and professional work.

        The Center is designed to provide leadership and support for cultivating environments and relationships for innovative and successful learning, for building networks and communities of practice and learning, and for communicating and creating opportunities for professional and staff development.

  7. Additional Policies

    1. Public Safety Department

      1. Summary

        Campus Public Safety and Police Services are available at each Kent State University Campus.  Information is available at your local campus web site. At the Kent Campus, the Department of Public Safety and Police Services is located at the Stockdale Safety Building Kent, OH 44242-0001.  The non-emergency phone is 330-672-3070.

    2. Campus Closings

      All Campus closings will be posted on the Advisory Page and through Flash Alerts.

      Offices and campus buildings are closed on these holidays:
      •    Martin Luther King Jr. Day 
      •    Memorial Day 
      •    Independence Day 
      •    Labor Day 
      •    Veteran's Day Observance 
      •    Thanksgiving Holiday 
      Check the university calendar for exact dates.  If you need to access a building during closed hours, you may contact campus police who will unlock the building once you show your faculty ID.

       

    3. FLASHcards for Faculty

      1. Summary

        The FLASHcard is your Kent State University ID card, which allows you to borrow library materials, access the Student Recreation & Wellness Center and athletic events, plus purchase goods and services both on and off campus. 

  8. Resources, Libraries, Technology