Consulting and External Employment

In general, faculty are permitted to engage in consulting and external employment. The following outlines the procedure and approval structure.

This policy statement is meant to provide guidelines and procedures for UL faculty concerning external employment or consulting activities of a professional nature. When a faculty member wishes to engage in consulting (with or without remuneration) or in other external employment, the faculty member must first meet with his/her supervisor. The purpose of this meeting will be twofold:

  • to review/discuss the impact of the consulting or external employment activity on staffing and workflow.
  • to apprise the supervisor of the nature of the activity, since the faculty member will be identified with the institution.

This twofold purpose is to ensure that the faculty member and supervisor/dean have the appropriate consultation and arrive at an understanding of what is acceptable in order to avoid any conflict or misunderstanding.

Following the meeting, the supervisor will confirm in writing to the faculty member the topics discussed and understandings reached during the meeting.

  1. Pro Bono Consulting or Speaking Engagements

    Definition: Consulting or speaking which is done free of charge, except for any directly reimbursed expenses, or as a service. The Professional Service Leave policy addresses this area. It is repeated here for convenience.

    Professional Service Leave Definition: Time taken by a faculty member for the purpose of sharing her/his professional expertise on a volunteer basis, with a professional organization, a local community organization, agency or school.

    Examples: State/National committee work, presentation at a local public school, or before a community group.

    Extent: see Professional Development Leave Policy

    Approval: Supervisor & Dean

    Form Required: Faculty Absence Authorization

  2. Consulting or Speaking Engagements (with remuneration)

    Definition: Consulting or speaking which is done for a fee or honoraria, exclusive of directly reimbursed expenses, paid directly to the faculty member.

    Extent: Vacation time, flex time or a Leave of Absence without pay is required for the faculty member to prepare and pursue this type of consulting or speaking.

    Approval: Approval as required on Faculty Absence Authorization form

    Form Required: Faculty Absence Authorization

  3. External Employment

    Definition: Continued employment on a regular basis for pay. Classes, or other external continuous employment must take place either outside of the faculty member's regular University Libraries work schedule OR during vacation time, flex time or leave of absence without pay as approved by the faculty member's supervisor. Preparation for external employment must also be done outside of the faculty member's regular work schedule.

    Example: Adjunct teaching in another department.

    Approval: If vacation time requested, approval as required on Faculty Absence Authorization form

    Form Required: If vacation time requested, Faculty Absence Authorization

    Approved by CAC, October 10, 1994
    Approved by full faculty, Nov. 15, 1994
    Revision approved by CAC, 4/1/96
    Approved by full faculty, May 2, 1996