Meetings of the Faculty

  1. Meetings

    A. As per the Tenure-Track Collective Bargaining Agreement, meetings of the Faculty shall be held at least once during each fall and spring academic term at the call of the Dean, and these two meetings shall be primarily for Faculty business.  The Annual Meeting shall occur prior to the end of the spring academic term. At the request of the Dean, the Faculty shall be notified at least thirty (30) days prior to the meeting.

    B. The Faculty meeting in the spring shall be known as the Annual Meeting and shall be for the purpose of Faculty business, the election of tenure-track representatives and Secretary, and receiving reports of tenure-track representatives and committees.

    C. Attendance at Faculty meetings is expected of all Faculty. All other faculty may attend.  Other persons may be invited to attend. 

    D. The Faculty may be convened, with reasonable notice, for special meetings at the call of the Dean, upon petition of one-fourth of all Faculty (for Faculty meetings), or by a majority of the members of the CAC. Only subjects specifically listed in the proposed agenda for a special meeting may be considered at that meeting. 

    E. The Dean, at his discretion, may convene meetings of the entire faculty in addition to the aforementioned twice-annual Faculty meetings.

  2. Quorum for Meetings of the Faculty

    A. Two-thirds of the members of the Faculty shall constitute a quorum at Faculty meetings. 

    B. The presence of a quorum shall be determined and results reported by the Dean before a meeting is called to order, and at other times at the request of the Faculty.

  3. Order for Faculty Meetings

    A. After the determination of a quorum and the call to order, the business of Faculty meetings shall be conducted in the following order, unless changed as noted below:

    1. Acceptance of the Agenda

    2. Approval of Minutes

    3. Elections

    4. Old Business

    5. New Business

    6. Dean's report

    7. Regional Campuses' report

    8. Discussion of Faculty Reports 

    a. Faculty Senate

    b. Provost's Advisory Council

    c. Full-Time Non-Tenure Track Provost's Advisory Council

    d. College Advisory Committee

    e. Faculty Senate Budget Advisory Committee

    f. Standing committees - required at Annual Meeting only

    g. Ad hoc committees

    h. Reports of faculty chairs/representatives to external committees

    a. University Libraries National Advisory Council

    b. Faculty Senate Library Advisory Committee

    c. United Way

    9. Adjournment

    B. The old and new business to be discussed at Faculty meetings will be determined by the Dean in consultation with CAC. 

    C. Amendments to the agenda, including additions or deletions, or changes in the order, may be proposed only prior to the adoption of the agenda. These amendments must be approved by a simple majority vote of the Faculty members present.

    D. After the agenda for a meeting has been accepted, the order in which items are dealt with shall be changed only by a two-thirds vote of the Faculty members present.

    E. The agenda for meetings of the entire faculty will be decided by the Dean in consultation with CAC.

  4. Distribution of Agendas and Supporting Documents

    The agenda for Faculty meetings as prepared under the provisions of this section, shall be distributed to all faculty at least seven (7) days prior to the meeting. Electronic distribution shall be the preferred means whenever feasible. Documents pertinent to the agenda shall be included in this distribution.

  5. Documents "For Discussion Only"

    A. When a document embodying a policy recommendation is to be considered by the Faculty, the Dean shall first place the document on the agenda of the meeting "for discussion only." 

    B. At the meeting at which a document "for discussion only" is first presented, the Faculty may take final action on the document only in unamended form. Approval requires a two-thirds majority of Faculty present. Otherwise, as normal procedure, the document shall be placed on the agenda of the next Faculty meeting "for action."

    C. This rule may be suspended upon a two-thirds vote of Faculty present at a Faculty meeting.

  6. Voting

    A. Decisions of the Faculty shall be determined by a majority voice vote of Faculty present, unless contrary requirements are specified elsewhere in these Bylaws. If the Dean or any Faculty member questions the outcome, that person may request a show of hands.

    B. NTT faculty may vote on all issues at faculty meetings, except for those that pertain to Faculty personnel issues. Those exceptions include, but are not limited to: Reappointment, Tenure and Promotion policies; Research Time policy; any faculty excellence awards guidelines brought forward by CAC; or Professional Improvement Leaves or Research Leaves.

    NTT faculty do not vote for Faculty representatives to CAC.

    C. Any member of the Faculty may request that the vote on any issue be taken by secret ballot. This request shall be granted on the approval of a majority of Faculty present. 

    D. All voting for Faculty representatives shall be by secret ballot.

    E. Absentee Voting for Faculty Representatives. The following shall govern absentee voting: 

    1. The person voting absentee shall be someone who otherwise meets the requirements for voting under these Bylaws. 

    2. The person voting absentee shall be a qualified voter who is unable to attend the Faculty meeting.

    3. The person voting absentee shall do so by completing a regular ballot obtained from the designated member of the nominating committee. 

    4. The person voting absentee shall return the completed ballot in a sealed envelope to the designated member of the nominating committee prior to the meeting. 

    5. Absentee balloting and the counting of absentee ballots shall proceed in accordance with section 44 of Robert's Rules of Order Newly Revised, latest edition. 

     Revision approved by the University Libraries faculty, 5/15/14