Workload Including Workload Equivalencies and Related Procedures | University Libraries Faculty Handbook | Kent State University

Workload Including Workload Equivalencies and Related Procedures

  1. Faculty Workload and Workload Equivalents

    1. UL Faculty Workload

      Full‐time tenured/tenure‐track librarians and full-time non tenure-track librarians at Kent State University are expected to work a forty hour work week over the course of the fiscal year.  Duties and responsibilities include principal job duties, special projects or assignments, and job related committee assignments. Two hundred hours of research time are available annually to full time tenured/tenure‐track Faculty members for the pursuit of research and scholarship.

    2. Annual Workload Summary Report

      Article IX, Section 2.D of the TT CBA requires that each continuing tenured Faculty member prepare and submit an annual workload summary report for the previous academic year by the date specified in the TT CBA.

      Kent Campus UL Faculty submit this summary report to the Dean of University Libraries; Regional Campus UL Faculty submit this summary report to his/her regional campus dean. The annual workload summary report includes the following elements: a selective curriculum vita focusing on the prior year; a brief summary (no more than 500 words) highlighting accomplishment in the areas of job performance, scholarly activity and service; and a research time report, if applicable (see UL Handbook, section “Research Time for Kent Campus Faculty”).

    3. Additions to Faculty Workload

      Changes in either principal duties and responsibilities or special assignments will normally remain within the typical parameters of faculty workload and should not result in a significant and/or long-term expansion of overall workload.

      Staffing constraints may make it necessary to ask faculty members to assume additional responsibilities on an interim basis. In select cases additional assignments may warrant adjustments to that individual's workload.

      Approved by UL Faculty, 4/7/10
      Revision approved by UL Faculty, 11/16/10
      Receipt acknowledged by the Provost's Office, 11/17/10
      Final approval, 8/31/11

  2. Participation in AAUP

    This policy distinguishes between two categories of formal contribution by UL faculty to the work of AAUP.  The first and most common category consists of voluntary participation in official capacities in AAUP for which no release time and workload reduction is granted by AAUP.  The second category consists of official participation for which release time is granted by AAUP.

    1. UL faculty may participate in and use work time toward AAUP activities and service.  However, these activities are outside of a faculty member's regular, on-going job responsibilities.  Assigned job responsibilities will not be altered due to commitments in AAUP, except in the instance where the AAUP has allocated release time to an UL faculty member to conduct AAUP business.

    2. AAUP Related Release Time: The CBAs between KSU and TT and NTT faculty define release time for AAUP activities.  In the event that the AAUP allocates release time to a UL faculty member the following procedures apply:

    2a. Notification

    The Dean of UL will be notified by the faculty member that he or she has been allocated release time by the AAUP.  Such notification shall include:

    • the number of credit hours of the release time allocated
    • the AAUP responsibilities for which the Release Time is allocated, and
    • the term (Fall, Spring or Summer term) during which the release time is to be used.


    2b. Workload Reduction

    The grant of release time by the AAUP shall initiate a reduction of a faculty member's workload proportionate to the amount of release time granted. The CBAs determine reimbursement for release time at the rate of 1/24 for TT Faculty and 1/30 for NTT faculty of each released faculty member's annual academic year salary per credit hour.  The calculation of a credit hour equivalency for UL faculty is based on a forty hour work week.  Using this calculation, one credit hour of release time for TT Faculty is equal to 1/24 of the 40 hour work week (1.667 hours per week) and one credit hour of release time for NTT faculty is equal to 1/30 of the 40 hour work week (1.333 hours per week).  Release time is calculated based on the duration of a term (16 weeks).   Therefore, a 3 credit hour release for TT Faculty would equal 5 hours per week for 16 weeks, or a total of 80 hours for the term for which release time is allocated.  A 3 credit hour release for NTT faculty would equal 4 hours per week for 16 weeks, or a total of 64 hours for the term for which release time is allocated.

    2c. Scheduling of Release Time

    Release time may be used as either a block of time or distributed across numerous weeks during the term for which the release time is allocated.  Under either scenario, the following conditions apply:

    a) Release time can be used only to discharge responsibilities directly related to the role for which release time is allocated.

    b) Release time should be scheduled in such a way that the impact on the faculty member's unit is minimized.

    c) The individual is responsible for keeping a record of release time used.  This record should be made available to the individual's supervisor as requested.  A summary of time used (i.e., number of hours and the dates on which they were used) will be submitted to the individual's supervisor and the Dean at the end of the term.

    d) Release time may only be used during the term for which it is allocated.  Because of the nature of faculty work within UL, release time may also be used during the intersession before or after the term for which the release time is allocated.

    e) Unused release time cannot be carried over from semester to semester or saved in one semester to be used in a future semester.

    Approved by the UL faculty, 02/07/2008 (final approval July 15, 2008)