International Student Event Fund Request | Office of Global Education | Kent State University

International Student Event Fund Request

Overview

To support services, events and activities which benefit our international students, the Office of Global Education each semester collects an International Student Activity Fee from all international students. A portion of those funds - the International Student Event Fund (ISEF) - is now available to international student organizations with a membership majority of international students for use in conducting activities and events which seek to:

  • Promote international understanding or enhance knowledge of an international culture
  • Facilitate interaction between two or more cultures
  • Enhance participation in university-wide events, such as International Education Week

The amount of funding available through the International Student Event Fund is limited, so students are encouraged to apply for funding at the earliest possible date. Please see the following for requirements involved in applying for and obtaining funding.


Available Funding Levels:

Level A:
Up to $100, Recommended for events with an expected audience of less than 30 participants, educational programs, promotion of the organization or to enhance participation in campus-wide events (Such as Homecoming, International Education Week, I Heart Travel week, etc.)

Level B:
Up to $500. Recommended for events with an expected audience of less than 100 participants, educational programs, promotion of the organization or to enhance participation in campus-wide events (Such as Homecoming, International Education Week, I Heart Travel week, etc.)

Level C:
Up to $1000. Recommended for events with an expected audience of more than 100 participants, and/or events co-sponsored with another student organization

*Applications for funding within Levels A and B can be submitted twice within an academic year, while Level C can only be requested once


Guidelines for Funding Use

Funds CAN be used for:

  • Event materials
  • Food purchased through Dining Services/Aramark
  • Kent State University AV rentals, event spaces, custodial or interpreter costs
  • Equipment/supplies
  • Speaker/entertainment

Funds CANNOT be used for:

  • Off campus events or field trips
  • Conference attendance fees off campus
  • Alcoholic beverages
  • Gifts of any kind (excluding non-cash gifts less than $25)
  • Cash or items that can be converted into cash i.e. gift cards
  • Charitable donations
  • Salaries or wages to University faculty, staff, or students
  • Flowers
  • Personal subscriptions or memberships
  • Support of political campaigns or organizations (lobbying or other activities designed to influence legislation)
  • Support of litigation against Kent State University
  • Any purchases in violation of Kent State Policy

Requirements to Secure Funding

Funding Application
Submit a Funding Application
Please Note: Only international student organizations officially registered through the Center of Student Involvement can apply for funding. International students must hold the majority of the membership within the International student organization

Promotion
The event details - date, time, location, title, description, online event page URL - as well as any related promotional graphics/flyers must be submitted to the Office of Global Education for its use in promoting the event at least two weeks before event date. The Office of Global Education must be recognized as a sponsor in all promotional materials. Please submit event materials to OGE's Marketing and Communications Specialist visa isss@kent.edu.

Event Evaluation
An evaluation must be submitted within 30 days following the event. Your organization will not be eligible for future International Student Organization funding if you do not submit an evaluation. The evaluation must include a sign-in sheet that includes participants first and last name and email, as well as a summary of the event.

Validation of Planned Expenses

  • Submit a written or electronic invoice or quote from vendor(s) no later than 10 business days before the event to: ISSS@kent.edu
  • If vendor requires a signature, submit the document(s) to the Office of Global Education to: ISSS@kent.edu
  • Do not approve vendor contracts before first submitting the contract to the Office of Global Education for our approval. Submit the vendor contract to: ISSS@kent.edu
  • The Office of Global Education may ask that a different vendor is used

Funding Reimbursement:

  • If payment cannot be processed, submit original, itemized receipt(s) for reimbursement within 30 days of event
  • One of the following documents is required for reimbursement:

An original, itemized receipt, which shows proof of payment

An itemized receipt must include the vendor name, date of the purchase/service, each item purchased or service received, and the amount of each item or service

  • For any non-food purchases, submission of the Kent State University’s Tax Exempt Certificate is required (so state tax will not be calculated on the purchase)
  • The use of personal rewards club discount cards/numbers (store loyalty cards) is not allowed, even if the use of the card results in a lower price

Additional Funding Information
If you have questions or require additional information about the International Student Event Fund, please contact the Office of Global Education at: isss@kent.edu