Proposal Resources

Sponsored Programs provides assistance to faculty and staff in preparing proposals for external funding through guideline interpretation, budget preparation, and adherence to university policies and federal regulations. As agencies issue new regulations or revise old ones, we keep the University community informed and monitor proposals for required adjustments. If you need access to an agency's electronic system such as the NIH Commons, Sponsored Programs can help you get set up.

Click here to go to Kuali Research, Kent State’s electronic system for proposal preparation and submission, research compliance, and grants management.

For local help with ORCID iD or SciENcv, visit or send an email to Specific questions can also be sent to Yuening Zhang (, STEM Librarian, University Libraries.

Proposal Resources

Type Description
Proposal Submission Workflow (PDF) Flow chart that provides an overview of steps for a successful proposal submission, including internal deadlines.
Institutional Fact Sheet A list of commonly requested data for use in proposal applications (ex. UEI, EIN, IDC rates, fringe benefit rates, contact information).
KSU Travel Kent State policies concerning travel including domestic and foreign per diem rates. Used in budgeting travel costs.
Budget Justification Template (DOC) Template to assist with the creation of a budget justification document, especially for proposals to the National Science Foundation.
Data Management Plan University Libraries web page that provides resources related to data management, including links to funding agency policies, how to write a data management plan (DMP Tool), contact information for subject librarians, and more.
Indirect Cost Waiver Form Form for requesting the VP of Research approve a reduction in Kent State's federally negotiated indirect cost rate when the sponsor allows indirect costs. Request needs to be submitted and approved prior to proposal submission. Contact Sponsored Programs to initiate a request in Dynamic Forms.
Limited Submission LOI Form A Dynamic Forms form for Investigators interested in submitting to a funding opportunity which limits the number of applications an institution may submit. A list of available opportunities and instructions for internal letter of intent (LOI) submission are available on the Limited Submission Opportunities page.


Preparing Biosketches and Current and Pending Support Forms in SciENcv (03/25/2021)

Handout (PDF)


How to Read RFPs (01/27/2022)

Meeting Recording (Use Flashline credentials if asked to log in)

Presentation Slides (PDF)


Applying for Grant Funding (for Graduate Students) (01/30/2023)

Presentation Slides (PDF)