Envelopes

The Kent State University envelope comes in the standard No. 10 size for business correspondence.

The university logo and return address are placed 3/8 inch from the left and top edges. The appropriate university address is centered below the logo, followed by a 1-point rule. In compliance with U.S. Postal Service requirements, the department and index number must be more than 2-3/4 inches above the bottom of the envelope. Follow the same format on return addresses for brochures and fliers that are self-mailing. Envelopes are printed in blue (PMS 281) on 24 lb. white wove paper. The U.S. Postal Service has established guidelines for addressing business envelopes. Its optical character readers (OCRs) look for the address within a rectangular space on each piece of mail, called the “OCR read area.” There must be 2-3/4 inch clearance between the department name and the lower edge of the envelope. The last line of the address must be at least 5/8 inch above the lower edge of the envelope. Print text in all caps and omit punctuation, except the hyphen in the ZIP+4 code. Use abbreviations whenever possible. Postal endorsement (Return Service Requested) must be 1/4 inch below the return address. If you have questions or for more information about proper addressing and endorsements, call Mail Services at 330-672-2164. To order envelopes, call the Procurement Department at 330-672-2276 or visit the website.