Web Editor Reference Guide

The Web Editor Quick Reference Google document is a printable overview of information web editors should be familiar with.

web Editor Quick Reference Guide (Google Doc)

Quick Text Tips

The list below contains the correct format for the most common mistakes.

  1. One word:
    1. online
    2. website
    3. email (no hyphen)
  2. All lowercase - effective June 1, 2016
    1. internet
    2. web
  3. Kent State email address (not University email address, KSU email address, Kent email address, FlashLine address) 
  4. Advisor – use the -or ending, not –er
  5. Ampersand (&) — university style uses “and,”  not an ampersand unless an ampersand is part of the proper name of a nonuniversity entity or if it is being used as a navigation or  design element in the website
  6. Phone number treatment: xxx-xxx-xxxx (use hyphens, not parentheses). Note: You can use Siteimprove to locate phone numbers on your site.
  7. Time treatment 
    1. 9 a.m.–5:30 p.m.
    2. 8:15 a.m.–noon
    3. noon is not capitalized
  8. Date/month treatment
    1. January 2010 (not abbreviated without a date)
    2. Jan. 15, Feb. 21, March, April, May, June, July, Aug. 22, Sept. 23, Oct. 31, Nov. 11, Dec. 12 (abbreviated with a date)
  9. Guidelines around KSU
    1. When referring to the university, avoid KSU. Spell out Kent State University in first reference, and then use Kent State or university in subsequent references.
    2. When university is used alone to mean Kent State University, it is in lowercase.
  10. Use "and" — avoid & (ampersand) — in names of Kent State programs, offices, departments, schools, colleges and divisions.
  11. On first reference, full department names are written out in entirety and capitalized (i.e., University Relations and Development). On second reference, it may be shortened and lowercased (i.e., development).
  12. Treatment of Kent State terminology and Spelling/Case
    1. catalog (not graduate catalog, undergraduate catalog)
    2. eight-campus system NOT network
    3. Kent State ID number (not Banner ID)
    4. FlashLine user name (not FlashLine ID, user name, email ID, user ID)
    5. FLASHcard (not FlashCard, Flashcard, FlashCARD)
    6. FlashLine (not Flashline or Flash Line)
    7. Kent Core (not LER)
    8. KSUview
    9. FlashFest
    10. See You @ College
    11. Student Green
    12. Preview KSU!

View the Complete Guide to University Style VISIT THE SCRIBD.COM FOR AP STYLE BASICS

Statistics — some require annual updates

The Facts & Figures page displays several points of pride.  It is audited and updated annually at the beginning of the fall semester. All changes will be made before Oct. 1.  Mark you calendar to update any references on your site. 

Leadership, Department Name and Location Changes

Read press releases that contain information that may need updated on your website. Mark your calendar to make the change within a week of the change.

Division administrators should review the University Leadership site every semester to confirm the information is up-to-date.

If a department name or location changes please notify Web Team by submitting the Website Name Change Request Form.

Universitywide Updates


Correct Incorrect
Advanced Materials and Liquid Crystal Institute Liquid Crystal Institute

Ambassador Crawford College of Business and Entrepreneurship
- second reference: Ambassador Crawford College
- acronym: ACCBE 

College of Business
Center for Adult and Veteran Services Adult Services
Center for Teaching and Learning Faculty Professional Development Center
Center for the Performing Arts Music and Speech Center
College of Aeronautics and Applied Engineering College of Applied Engineering, Sustainability and Technology
Counselor Education and Supervision Counseling and Human Services 
Department of Psychological Sciences  Department of Psychology
Finance and Administration Business and Finance
Fraternity and Sorority Life Greek Life
Information Technology Information Services
Institutional Research Research, Planning and Institutional Effectiveness
LaunchNET Kent State University Blackstone LaunchPad 
Office of Articulated Credit and Alternative Agreements Dual Enrollment
Office of Corporate and Community Support Center for Corporate and Professional Development
Office of the General Counsel University Counsel
Office of Global Education Office of International Affairs
Office of Student Conduct Judicial Affairs
Office of University Events and Protocol Office of University Ceremonies
School of Information School of Library and Information Sciences
School of Peace and Conflict Studies Center for Applied Conflict Management
University College Division of Undergraduate Studies
University Facilities Management Office of Campus Environment and Operations
Westfield Insurance Campus Tour Center  Campus Tour Center
Women's Center Women's Resource Center


Correct Incorrect Notes
The John Elliot Center for Architecture and Environmental Design The Center for Architecture and Environmental Design   
Ritchie Hall Oscar Ritchie Hall (One-name policy for named halls)
Schwartz Center Michael Schwartz Center (One-name policy for named halls)
Lefton Esplanade Esplanade  
McGilvrey Hall   (Frequently misspelled)
MACC Annex Gym Annex  
University Library Main Library or Library (For the name of the building)
MAC Center MACC or M.A.C.C.  
Student Recreation and Wellness Center (SRWC) SWRC (No acronyms)
University Auditorium in Cartwright Hall Cartwright Auditorium  
Kiva KIVA (Not capitalized)