Hall Posting Policy

ADVERTISING POLICY:

To support university offices and departments, University Housing has an updated posting policy for the residence halls. The updated policy is effective July 2024.  Student organizations can promote their event by submitting their request to  KSCAdverstizing@kent.edu.

Permission:

University Housing has the right to refuse advertising that does not support the goals and objectives of the department, the Division of Student Life, or the university community.

University offices and departments must receive pre-approved permission for postings in the residence halls. Individuals MAY NOT post any items in the building. Items not approved will be removed. 

Posters/Flyers Requirements:

To obtain approval by University Housing for distribution and posting at designated locations in the residence halls, posters/flyers needs to contain the following:

• description of event/activity/service
• identification of the university office or department
• whether there is any charge for the event
• the date/time/location of the event
• reason for the event/activity/service

A sample of the proposed poster/flyer should be submitted either by email to hschmunk@kent.edu or delivered in person to the Korb Hall Reception Desk attention of Holly Schmunk. University Housing will review and notify the office or department if approval is granted, denied, or if changes need to be made. 

The poster should be no larger than 11”x14".

After Approval is Obtained for Posters/Flyers:

1. The  university office or department must bring the approved version of the flyer to the Korb Hall Desk counted out by hall as outlined below. 
2. Flyers need to be received a minimum of seven (7) business days in advance of the event, so there is time for the flyer to be distributed.
3. University offices and departments need to have the piles of flyers clearly marked and sorted or counted out by hall (as outlined below).  If the office/department only wants to advertise in select halls – that is OK – the piles should reflect the targeted halls.
4. The Korb Hall Desk staff will place the flyers into RHD mailbox for each hall.
5. The RHD will distribute flyers to hall staff members and each RA will post a flyer on their respective floor. 
6. The RAs will remove flyers from the floors once the date has passed.

Quantities of Posters/Flyers:

It is the office/department's responsibility to count and separate the appropriate number of flyers for each residence hall. The numbers reflect the number of staff members in each hall as well as the lobby and desk areas (if applicable) for each hall location. The flyers need to be grouped and labeled with the residence hall name and then brought to Korb Hall. The number of posters/flyers for each location are listed below: