Seasonal Break Housing | Housing | Kent State University

Seasonal Break Housing

Spring Semester Closing

More information on spring semester 2019 closing will be available in April 2019.

Spring Break Housing

More information about housing for Spring Break 2019 will be available in February 2019.

Summer Housing 2019

Summer housing is available to all Kent State students who will be taking summer classes and/or who are enrolled for fall classes. More information on housing for summer 2019 will be available during the spring semester.

Winter Break Housing

Kent State University's residence halls close at 5pm on Saturday, December 15, 2018. Students will not have access to residence halls during Winter Break, but students can leave their belongings in their rooms. Students should make sure they take home all items they will need during the break. Your RA will provide more in-depth information concerning winter break and hall closing procedures at a closing floor meeting before finals week.  Please plan to attend this meeting.

If you are not returning to Kent State University for the spring semester (because of graduation, transfer, withdrawal, etc.) you need to contact your Residence Hall Director before finals week in order to schedule a checkout appointment.  You will be able to check out during finals week within 24 hours of your last exam or Saturday if you are participating in graduation. For more information on checking out at the end of the fall semester, please see this page.

Kent State does offer winter break housing for students who need to stay on campus after 5pm on Saturday, December 15, 2018 and before 9am on Sunday, January 13, 2019. Only students with a housing assignment for the entire academic year (fall semester and spring semester) are eligible. Students who are withdrawing, studying abroad during the spring semester, or graduating in December are not eligible for winter break housing. The winter break housing application is available here. As long as a break housing application is completed, students are able to stay in their current fall semester room for the entire break period, or for as many days as needed, at a cost of $35/night, to be billed to each student's KSU Bursar account in February 2019.

Please note, new students to campus who did not live on campus during the fall semester will be able to move into their rooms on Saturday before classes start, and will not need to complete a break housing application unless they need to arrive before Saturday, January 12, 2019. New students will first need to check in at their Area Desk to receive their room key. 

For students who are interested in winter break housing, please review the information below:

  • Meal plans are not active and dining choices on campus are limited during the break. Visit Dining Services' website for break dining information.

  • Winter break RAs, as well as a Residence Hall Director on duty, will be present on campus over break. The security aide staff will be on duty each night of winter break. During winter break, Security Aides will be on duty between 8pm and 2:30am. The security aide staff can be reached at 330-672-7010. 

  • During winter break, the Area Desks are closed. The Reception Desk in the Residence Services main office in Korb Hall is open during normal business hours Monday through Friday - unless the University is closed for a holiday.  The winter break Residence Hall Director can be contacted at 330-672-7000.

  • If you become locked out of your room during winter break during business hours, you will need to contact the break hall staff in the Residence Services main office in Korb Hall at 330-672-7000.  If you become locked out during non-business hours, you can reach a break staff person on duty by calling the Tri-Towers Area Desk at 330-672-3244; this number will be forwarded to the hall director on duty when offices are closed. 

  • If you have a problem during winter break, during business hours, you may contact winter break staff through the Residence Services main office at 330-672-7000.  During non-business hours, you can reach a break staff person on duty by calling the Tri-Towers Area Desk at 330-672-3244.

The residence halls will reopen after break on Sunday, January 13, 2019. Again, residents who need to arrive before this date, or stay later than 5pm on Saturday, December 15, 2018 should complete a winter break housing application.

Winter Break Check Out

If you are not returning to the residence halls for the spring semester, the following procedures will help guide you through the process and ensure your student account is accurate.

REASONS FOR CHECKING OUT

You are likely aware that your contract with Residence Services is for the entire academic year. Reasons for checking out include:

  • Withdrawal from Kent State University. Please note, in order to check out, your hall director will need to see a schedule with zero scheduled hours at Kent State University for the spring 2019 semester.
  • Transfer to another university. Please note, in order to check out, your hall director will need to see a schedule with zero scheduled hours at Kent State University for the spring 2019 semester.
  • Transfer to a regional campus. You will need to complete a Petition for Contract Release as soon as possible, which should be approved as long as all of your hours for the spring semester are scheduled at a regional campus. Complete a Petition for Contract Release here. Your hall director will need to see an approved contract release in order for you to be able to check out.
  • You have been granted a contract release. Please note, if you have not yet submitted a contract release petition, you may learn more here. Your hall director will need to see an approved contract release in order for you to be able to check out.
  • You are graduating at the end of this semester. Please note, the Graduation office will share a list of all fall 2018 graduates with us.
  • You plan to study abroad in the spring. Please note, you will need to complete a Petition for Contract Release, and show your hall director an approved contract release in order to be able to check out.

SCHEDULE APPOINTMENT

You must officially check out of your room. To do so, you will need to schedule an appointment with an RA. If your RA is not available, please contact your Residence Hall Director or Area Desk for information on how to contact an RA who can assist you.

AVOID EXTRA CHARGES

We want to complete the Room Condition Report (RCR) in your presence to avoid any misunderstanding about damages and charges and to have you sign/date the RCR. Failure to sign/date the RCR with a Residence Services staff member will result in an improper check-out charge of $25.00 being assessed to your Bursar account. Following the closing of the halls, an Official Damage Inspection of all rooms will be assessed by the Residence Hall Director. Any damage previously undetected by the RA, found during the Official Damage Inspection, will be charged to ALL room occupants residing in the room at the time of closing.

Before you contact your RA to check out, please remove all personal items and clean your room. This includes:

  • Removal of any “Stars/tape”, etc. from ceiling, windows, and walls.
  • Empty closets and drawers. Check upper sections of the closet and behind bottom drawers of dresser for items.
  • Remove wall hangings.
  • Room automation items (window sensor, power strip, and others) should be left in the room.
  • Remove any carpet and carpet tape you may have brought in carefully to avoid damage to floor tile.
  • Sweep the floor (not into the hallway) and place debris in the trash.
  • Clean, defrost, and unplug your micro-fridge (unless you have a roommate who is staying). Check for ice trays and micro-fridge turntable. Leave appliance doors OPEN.
  • Close and lock windows and close draperies/blinds/shades.
  • Empty trash cans/recycle bins and dispose of all trash in appropriate containers (recycle).
  • Failure to remove all personal furniture (chairs, couches, desk, bricks, lumber, carpet, unwanted personal items) can result in a $50.00 minimum fine per item left in and around the residence halls. Discarded personal furniture must be placed beside the open top dumpster outside of your building to avoid being billed.

UNIVERSITY PROPERTY

  • All university property other than the equipment and furniture assigned to each room is to be returned to its original location. In addition, all furniture assigned to each room must be accounted for in each room.
  • All beds that have been disassembled must be properly reassembled before you leave to avoid being charged. All bunked beds must use 4 bed pins. Remaining pins are to be placed in the top desk drawer for next year.
  • Window screens must be in place.
  • If you use a residence hall key instead of your FlashCard to access your hall, your residence hall key must be returned to the Area Desk when you officially check out of your room. The cost of key-card replacement is $25.00 per key-card.

BED LOFTS, RENTAL MICRO-FRIDGES

  • If you are not returning for the Spring Semester, all personally built lofts must be disassembled by 8:00 PM, Friday, December 7, so as not to cause a disruption during 24 hour quiet hours of finals week. If you have a rental loft from Bedloft.com, these units will be picked up the week of December 17.
  • Residents of Leebrick who are not returning for the Spring Semester: the Bedloft micro-fridge rental vendor will pick-up your rented micro-fridge the week of December 17. Please empty, clean, defrost, and unplug your micro-fridge before the last resident leaves your room. Leave micro-fridge door open.

DISPOSE OF TRASH AND UNWANTED BELONGINGS

Please properly dispose of all items you do not wish to take home. Garbage bags are available at the Area Desks to assist with removal of trash. Outside of each hall, white dumpsters are used for general mixed recycling only. The large green dumpsters are for cardboard only.

Winter Break Room Changes

Thank you for your interest in completing a winter break room change! Please use the form below to express your interest in this process. This form will remain open until Sunday, December 16 at 5pm. 

After completing this form, you may be contacted during finals week, or potentially before, to complete a room change before departing for the semester, if space is available and if you are able. Otherwise, your Residence Hall Director will contact you on Tuesday, December 18 to see if you are interested in moving into any of our available spaces on December 19-20. Completing this interest form does not mean that the space you desire will be available. Once we contact you, if you are interested in any available rooms and we initiate a room change, you will need to schedule a time between 8am-3pm on December 19-20 to complete the process, and you will be given a 2-hour window to move. Our staff will provide you with specific instructions on how to complete your winter break room change.

By completing this form indicating your interest in a winter break room change, you will not be billed the nightly $35 winter break rate until the night of December 20, should you need to stay past the time our winter break room change period ends and should you not be able to move during finals week or before. 

Should you not be interested in any available options at the end of the semester or should you not be able to complete a winter break room change, we may have additional space available during the spring semester. Beginning at the start of the 3rd week of the spring semester, please check with your Residence Hall Director to inquire about a spring semester room change.

You can access the Fall 2018 Winter Break Room Change Interest Form here.